Joint Pipeline Advisory Committees: Repair Criteria Review

The Department of Transportation’s Pipeline and Hazardous Materials Safety Administration (PHMSA) requires full-service event setup and lodging in the Washington, D.C. Metropolitan Area for the Joint Pipeline Advisory Committees: Repair Criteria Review meeting on December 2–3, 2026.

Core Requirements

• Dates & Schedule: 2-day meeting (December 2–3, 2026 | 9:00 AM – 5:00 PM EST daily).

• Meeting Facilities:

  • Main Room: U-shaped table layout for 25 primary participants, plus additional classroom/audience seating.

  • Breakout Room: 1 room seating up to 20 people, equipped with a monitor and HDMI connection.

• Audio-Visual & IT:

  • High-speed/VPN Wi-Fi.

  • 2 large screens with digital projectors.

  • 20–25 push-to-talk table microphones for the main U-shape setup.

  • Power strips at tables, court reporter/transcription direct audio feed and power, and hybrid video conferencing support (Zoom/Teams/Meet).

• Lodging Room Block: Up to 40 total room nights (Check-in: Dec 1; Check-out: Dec 4) at or below prevailing Federal Per Diem rates. Rooms are non-priced and billed directly to individual attendees (zero government liability).

• Beverage Service: Continuous water, coffee, and tea service throughout both days (no food catering required).