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Solicitation

Proposals for provide accommodation and conference facility for the American Spaces Workshop - Colombo, Sri Lanka

PR15856477

Department of State, U.S. Embassy Colombo. Hotels (except Casino Hotels) and Motels.

14 open like this View on SAM.gov Markdown

Response deadline

March 10, 2026 at 7:30 AM EDT

Closed 236 days ago. Posted February 22, 2026. Scheduled to archive March 25, 2026.

Get the next one like this from Department of State by email, the day it is posted.Find my opportunities

This one closed in 2026

14 like it are open now in hotels (except casino hotels) and motels

All 14 open in hotels (except casino hotels) and motels

Description

As published on SAM.gov.

Dear Prospective Offeror,

The U.S. Embassy in Sri Lanka invites proposals from five-star hotels to provide accommodation and conference facility for the American Spaces Workshop to be held in Colombo, Sri Lanka, from April 19-25, 2026. Priority will be given to U.S.-branded hotels.

Please refer the attached file for details of scope of service

Requirements

  • Prices should be exempt from VAT and SSCL
  • Payment will be processed within 3–4 weeks following satisfactory completion of the conference.
  • Offerors must comply with the National Defense Authorization Act (NDAA) 
  • Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov  prior to submittal of their offer/proposal as prescribed under FAR 4.1102 for offers over $30,000. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement

Quotation Due Date and Time: March 10, 2026, at 17:00 hrs Sri Lankan time.

Please email your quotation to the email address provided below on or before the due date and time.

The offeror must be the hotel property itself or the licensed management entity with direct contractual authority over the venue, conference facilities, and accommodation services. Quotations from third-party trading entities, brokers, agents, or event coordination companies will be deemed non-responsive and will not be evaluated

The U.S. Government intends to award a contract to the responsible company submitting the lowest-priced, technically acceptable offer. We plan to award a purchase order based on initial quotations without holding discussions, although we may engage in discussions with companies within the competitive range if necessary.

Contact:
Procurement Office
American Embassy
210 Galle Road, Colombo 3
Email: pererapd@state.gov

Attachments

Files listed on SAM.gov. The ones we hold a copy of download from here; the rest open SAM's download, which needs no account.

Publications

Every notice SAM.gov issued under this solicitation number, oldest first. Each is a separate record on SAM.

  1. February 23, 2026

    Solicitation

    Due March 10, 2026 at 7:30 AM EDT. SAM.gov, notice c45b42fde2f64af09e16cab4e51c2614

    1 revisions on SAM
    • February 23, 2026: publish, solicitation

Points of contact