Air conditioning materials and accessories for replacement

Enclosed is a Request for Quotations (RFQ) for AC materials and accessories. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on this letter. The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.

We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Direct any questions regarding this solicitation in writing to Poonnakrit Pinla-Or, email: Pinlaorp@state.gov. Questions must be written in English. The closing date for question submission will be May 18, 2026 at 16:00 Hrs. (Bangkok local time). Quotations are due by May 26, 2026 at 16:00 Hrs. (Bangkok local time).

No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to Pinlaorp@state.gov. It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.