Conference and hotel rooms package from May 12-15, 2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19SN1024Q0015 Enclosed is a Request for Quotations (RFQ) for conference and hotel rooms package for one of the offices in the US Embassy Singapore. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by April 11, 2024, at 16.00 Singapore time. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to sgprocurementrfq@state.gov The file must be in Adobe Acrobat (pdf) format and not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (Blocks 12, 17, 19 – 24 and 30 appropriately filled up and signed);

2. Signed copy of SF-30 form 3. Section I, Pricing 4. Section 5 Representations and Certifications 5. Additional information as required in Section 3 6. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11, if applicable 7. Proof of SAM Registration Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.