FCI Gilmer 1st Qtr FY26 Food/Subsistence

Dear Offeror:

This solicitation package has been provided for your consideration.  This RFQ is for Food Service items.  This solicitation is due in the Contracting Office no later than 4:00 p.m., September 16, 2025.

The following MUST be completed before your offer can be accepted:

Representations and Certifications:  Please ensure that your registration is active and up-to-date in the new on-line System for Award Management.  The link is www.sam.gov.  Submission of your offer constitutes compliance.

Standard Form (SF) 18 – Request for Quotation.  Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets).  Please include your email address and UEI number in block 11b.  Original signatures are required on quotes submitted.                                                         

The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price.  Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s).   All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities. 

All prices to be FOB destination.  Deliveries are expected within October 1, 2025, through October 31, 2025, except dairy and bread which will be weekly deliveries for the quarter.  The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need.  No deliveries will be accepted prior to October 1, 2025. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.

All Quotations are to be submitted electronically to: mxfrye@bop.gov.

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.

Sincerely,     

Melissa Johnston

Supervisory Contract Specialist