Award notice, total small business set-aside, first published as combined synopsis and solicitation
HVAC System Replacement and Upgrade/Refrigerated Air Conversion
127EAX26Q0031
Forest Service, Lincoln National Forest. Plumbing, Heating, and Air-Conditioning Contractors.
Awarded
Access Communications Group, LLC
$142,533.21 obligated so far on USAspending
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This one was awarded in 2026
46 like it are open now in plumbing, heating, and air-conditioning contractors
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All 46 open in plumbing, heating, and air-conditioning contractors
Description
As published on SAM.gov with the combined synopsis and solicitation of June 17, 2026.
*****************UPDATE 6-17-2026************************
Amendment 001 with Request for Information questions & responses is now in the Attachments.
This Amendment must be signed and acknowledged and included in any quote submission packages.
******************UPDATE 6-10-2026************************
DUE TO FIRE SEASON, FOREST SERVICE PERSONEL HAS NOT BEEN ABLE TO RESPOND TO ALL THE RFI QUESTIONS AS OF TODAY. EXTENDING THE QUOTE PACKAGE DUE DATE TO 6-26-2026 AT 12:00pm MOUNTAIN TIME. ONCE RFI RESPONSES ARE POSTED HERE, THE FOREST SERVICE WILL ENSURE THERE WILL BE 7 DAYS TO SUBMIT QUOTE PACKAGES, BUT WILL NOT BE SOONER THAN 6-26-2026.
***************************************************************
The existing HVAC systems serving facilities at the Smokey Bear Ranger District have sustained significant operational degradation due to wildfire impacts and subsequent water intrusion, resulting in compromised indoor air quality, reduced system reliability and increased risk of equipment failure. This project proposes full replacement and upgrade to HVAC systems to restore safe, functional and compliant building operations. During recent wildfire events airborne ash and fine particulate matter infiltrated multiple buildings and mechanical systems. Ash accumulation has been documented within ductwork and air handling components
The USDA Forest Service requires construction and mechanical services to replace and upgrade heating, ventilation and air conditioning (HVAC) systems at multiple facilities within the Smokey Bear Ranger District, Lincoln National Forest, Ruidoso NM. The requirement includes removal of existing systems, installation of new refrigerated HVAC systems, repair or replacement of associated ductwork, and upgrades to controls and distribution systems as necessary to support reliable year-round building operations.
Attachments
Files listed on SAM.gov. The ones we hold a copy of download from here; the rest open SAM's download, which needs no account.
The contract, on USAspending
Federal procurement data the awarding office reported to FPDS, matched to this solicitation by its number.
- Recipient
- Access Communications Group, LLC
- UEI
- CWBBTJLJJM54
- CAGE
- 1VCH6
- Vendor location
- El Paso, TX
- Contract
- 127EAX26C0027, definitive contract
- Obligated
- $142,533.21
- Actions
- 1 between July 23, 2026 and July 23, 2026
- Competition
- Competed Under SAP, 16 offers received
- Set-aside reported
- Small Business Set Aside - Total
- Described as
- HVAC Systems Replacement at Multiple Facilities Within the Smokey Bear Ranger District Due to Fire Damage in 2022
- Match
- award number 127EAX26C0027 equals the contract number; same sub-agency 12C2 (high confidence)
- Record
- USAspending award page
Publications
Every notice SAM.gov issued under this solicitation number, oldest first. Each is a separate record on SAM.
May 8, 2026
Combined synopsis and solicitation
Due June 12, 2026 at 2:00 PM EDT. SAM.gov, notice 4987441032d645248fb545acc0a22123
4 revisions on SAM
- June 17, 2026: publish, combined synopsis and solicitation
- June 17, 2026: publish, combined synopsis and solicitation
- June 10, 2026: publish, combined synopsis and solicitation
- May 8, 2026: publish, combined synopsis and solicitation
June 10, 2026
Combined synopsis and solicitation
Due June 26, 2026 at 2:00 PM EDT. SAM.gov, notice 15f10bd6102f4c099318de424492940b
4 revisions on SAM
- June 17, 2026: publish, combined synopsis and solicitation
- June 17, 2026: publish, combined synopsis and solicitation
- June 10, 2026: publish, combined synopsis and solicitation
- May 8, 2026: publish, combined synopsis and solicitation
June 17, 2026
Combined synopsis and solicitation
Due June 26, 2026 at 2:00 PM EDT. SAM.gov, notice 8819c1307014414daae28d2004603965
5 revisions on SAM
- July 27, 2026: publish, award notice
- June 17, 2026: publish, combined synopsis and solicitation
- June 17, 2026: publish, combined synopsis and solicitation
- June 10, 2026: publish, combined synopsis and solicitation
- May 8, 2026: publish, combined synopsis and solicitation
June 17, 2026
Combined synopsis and solicitation
Due June 26, 2026 at 2:00 PM EDT. SAM.gov, notice 8efd0a42f25c4b9399fb382b641ebbce
4 revisions on SAM
- June 17, 2026: publish, combined synopsis and solicitation
- June 17, 2026: publish, combined synopsis and solicitation
- June 10, 2026: publish, combined synopsis and solicitation
- May 8, 2026: publish, combined synopsis and solicitation
July 27, 2026
Award notice, originally combined synopsis and solicitation
Awarded to Access Communications Group, LLC for $142,533. SAM.gov, notice cff5b903eec24ba7927cf78b3770e5bb
2 revisions on SAM
- July 27, 2026: publish, award notice
- June 17, 2026: publish, combined synopsis and solicitation
Points of contact
- Melissa Heckenlaiblemelissa.heckenlaible@usda.gov