# HVAC System Replacement and Upgrade/Refrigerated Air Conversion

Canonical: https://abierto.us/opportunities/127eax26q0031

- Solicitation number: 127EAX26Q0031
- Notice type: Award notice (first published as combined synopsis and solicitation)
- Status: Awarded to Access Communications Group, LLC for $142,533.21
- Department: Department of Agriculture
- Agency: Forest Service
- Contracting office: Lincoln National Forest (127512)
- NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Product or service code: N045 Installation of Equipment: Plumbing, Heating, and Waste Disposal Equipment
- Set-aside: Total small business set-aside
- Place of performance: Ruidoso, New Mexico
- County: Lincoln County (FIPS 35027). https://abierto.us/counties/lincoln-county-nm-35027
- City: Ruidoso. https://abierto.us/cities/ruidoso-nm-3565210
- First posted: May 8, 2026
- Last posted: July 27, 2026
- SAM.gov: https://sam.gov/workspace/contract/opp/cff5b903eec24ba7927cf78b3770e5bb/view

## Description

UPDATE 6-17-2026

Amendment 001 with Request for Information questions & responses is now in the Attachments. This Amendment must be signed and acknowledged and included in any quote submission packages.

UPDATE 6-10-2026

DUE TO FIRE SEASON, FOREST SERVICE PERSONEL HAS NOT BEEN ABLE TO RESPOND TO ALL THE RFI QUESTIONS AS OF TODAY. EXTENDING THE QUOTE PACKAGE DUE DATE TO 6-26-2026 AT 12:00pm MOUNTAIN TIME. ONCE RFI RESPONSES ARE POSTED HERE, THE FOREST SERVICE WILL ENSURE THERE WILL BE 7 DAYS TO SUBMIT QUOTE PACKAGES, BUT WILL NOT BE SOONER THAN 6-26-2026.

The existing HVAC systems serving facilities at the Smokey Bear Ranger District have sustained significant operational degradation due to wildfire impacts and subsequent water intrusion, resulting in compromised indoor air quality, reduced system reliability and increased risk of equipment failure. This project proposes full replacement and upgrade to HVAC systems to restore safe, functional and compliant building operations.

During recent wildfire events airborne ash and fine particulate matter infiltrated multiple buildings and mechanical systems. Ash accumulation has been documented within ductwork and air handling components The USDA Forest Service requires construction and mechanical services to replace and upgrade heating, ventilation and air conditioning (HVAC) systems at multiple facilities within the Smokey Bear Ranger District, Lincoln National Forest, Ruidoso NM.

The requirement includes removal of existing systems, installation of new refrigerated HVAC systems, repair or replacement of associated ductwork, and upgrades to controls and distribution systems as necessary to support reliable year-round building operations.

## Award on USAspending

- Recipient: Access Communications Group, LLC (UEI CWBBTJLJJM54)
- Contract: 127EAX26C0027, definitive contract
- Obligated: $142,533.21
- Competition: Competed Under SAP, 16 offers received
- Link: award number 127EAX26C0027 equals the contract number; same sub-agency 12C2 (high confidence)
- Record: https://www.usaspending.gov/award/CONT_AWD_127EAX26C0027_12C2_-NONE-_-NONE-/


## Publications

- May 8, 2026: Combined synopsis and solicitation, due June 12, 2026 at 2:00 PM EDT. Notice 4987441032d645248fb545acc0a22123. https://sam.gov/workspace/contract/opp/4987441032d645248fb545acc0a22123/view
- June 10, 2026: Combined synopsis and solicitation, due June 26, 2026 at 2:00 PM EDT. Notice 15f10bd6102f4c099318de424492940b. https://sam.gov/workspace/contract/opp/15f10bd6102f4c099318de424492940b/view
- June 17, 2026: Combined synopsis and solicitation, due June 26, 2026 at 2:00 PM EDT. Notice 8819c1307014414daae28d2004603965. https://sam.gov/workspace/contract/opp/8819c1307014414daae28d2004603965/view
- June 17, 2026: Combined synopsis and solicitation, due June 26, 2026 at 2:00 PM EDT. Notice 8efd0a42f25c4b9399fb382b641ebbce. https://sam.gov/workspace/contract/opp/8efd0a42f25c4b9399fb382b641ebbce/view
- July 27, 2026: Award notice. Notice cff5b903eec24ba7927cf78b3770e5bb. https://sam.gov/workspace/contract/opp/cff5b903eec24ba7927cf78b3770e5bb/view

## Points of contact

- Melissa Heckenlaible, melissa.heckenlaible@usda.gov

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Source: SAM.gov Contract Opportunities bulk extract and USAspending.gov award data. Confirm deadlines on SAM.gov before responding. Cite https://abierto.us/opportunities/127eax26q0031.