Lease of Postage Meter & Mailing System

The Alaska Army National Guard (AKARNG) requires a complete, turn-key postage metering and reporting system. The system must provide the capabilities to weigh mail, print postage, and generate detailed reports. The preferred reporting system will be a web-based format that aggregates all required information, including the weight of outgoing mail in pounds and ounces, the number of outgoing pieces, and monthly totals of postage costs.

Device relocation may be required during the life of the contract as determined necessary by the Government. However, any relocation will require prior approval and coordination with the Contracting Office.

The intention is to award a Firm-Fixed-Price contract for a base year with four (4) one-year option periods.

Minimum Requirements

The postage metering and reporting system shall be capable of the following:

Equipment Specifications

Processing Speed 130 Letters Per Minute
Scale Capacity 70 lb. capacity
Functionality Must be capable of weighing mail and printing postage
Network Certification Must have a Certificate of Networthiness (CoN) for DoD networks.

Reporting Capabilities

Accessibility Web-accessible reporting is preferred
Redundancy Redundant reporting capability is desired
Data Points Must include weight (lbs/oz), cost per piece, total postage costs, and number of outgoing pieces

Services and Support

Postage Download A non-complex process for downloading postage
Training In-person or online customer service and user training
Maintenance & Repair Routine maintenance and repair services included
Supplies Replacement supplies must be provided
Rates Discounted rates for Federal customers as applicable

Delivery and Performance:

• Delivery Location:
  Building 49-000, Camp Denali, JBER-Richardson, Alaska 99505.

• Ready for Use Date:
  Devices shall be delivered and ready for use no later than 01 September 2026.

Contract Period of Performance

Base Year: 01 September 2026 - 31 August 2027
Option Year 1: 01 September 2027 - 31 August 2028
Option Year 2: 01 September 2028 - 31 August 2029
Option Year 3: 01 September 2029 - 31 August 2030
Option Year 4: 01 September 2030 - 31 August 2031
 

Evaluation and Award

The Government will evaluate offers based on the following factors in accordance with FAR 12.602:

1. Price
2. Technical Capability of the item to meet the Government's requirement
3. Past Performance