IL Army National Guard Uniform Alterations and Tailoring Services

SOURCES SOUGHT NOTICE: Military Uniform Alterations and Tailoring Services

1. General Information

• Document Type: Sources Sought Notice
• Funding / Requesting Agency: United States Property and Fiscal Office (USPFO) for Illinois / Illinois Army National Guard (ILARNG)
• NAICS Code: 451130 – Sewing, Needlework, and Piece Goods Stores (Tailoring / Alterations)
• Product Service Code (PSC): S216 – Housekeeping- Facilities Operations Support: Clothing Maintenance and Repair
• Procurement Strategy: Market Research / Capabilities Assessment. This notice is issued to determine interest, capability, and the availability of qualified commercial vendors (specifically small businesses) to support regional military tailoring requirements.

2. Purpose and Objective

The USPFO for Illinois is conducting market research to identify qualified commercial vendors capable of performing high-quality military uniform alterations and insignia attachment services. Services will support Traditional Drilling (M-Day) enlisted Soldiers and authorized Active Guard Reserve (AGR) personnel across various state readiness centers/armories.

The Government intends to analyze responses to determine whether to establish a Blanket Purchase Agreement (BPA) for continuous regional needs, a firm-fixed-price Commercial Service Contract for large-scale unit events, or handle low-volume requests via Government Purchase Card (GPC) micro-purchases.

3. Scope of Work (SOW)

Contractors will be required to provide precise custom tailoring, fitting, and sewing modifications. All work must strictly comply with Army Regulation (AR) 670-1 (Wear and Appearance of Army Uniforms) and AR 700-84 (Tables 13-1 and 13-2).

Authorized services span across the following uniform items:

• Army Green Service Uniform (AGSU) Coats: Shortening/lengthening sleeves, adjusting hemlines, taking in/letting out shoulders, collars, back waist lengths, side/back seams, front button realignment, female bust alterations, and sewing sleeve ornamental/soutache braids.
• AGSU Trousers, Slacks, & Skirts: Adjusting waists, seats, and crotches; adding fabric or completing bottom hemming; attaching leg braids or blood stripes.
• Service Shirts (Heritage Tan 521): Altering side/back seams; shortening sleeves (if excess exceeds 1 inch) and resetting cuff buttons.
• Operational Camouflage Pattern (OCP / IHWCU) Uniforms: Tailoring is strictly limited to shortening trouser lengths. No other modifications are authorized.
• Accoutrements & Insignia Placement: Direct sew-on attachment of enlisted sleeve rank chevrons, shoulder sleeve unit patches, branch tapes, name tapes, combat badges, service stripes, and overseas bars; safe removal of old patches.

4. Special Contractual Limitations & Pricing Cap

In strict accordance with AR 700-84, paragraph 14-19d, the unit pricing for local alterations made at Government expense cannot exceed the standard Army & Air Force Exchange Service (AAFES) alteration rates. Vendors must be capable of fulfilling requirements at or below the following maximum mandated pricing schedule:

Uniform ComponentSpecific Tailoring Action RequiredMaximum Allowable RateAGSU Belted CoatSew-on Badge / Overseas Bar / Service Stripe$16.25 eachSew-on Rank Insignia$17.85 eachPatch Removal$1.80 eachShorten Coat Length$65.00Shorten Sleeves$51.60Sew-on Soutache Braid$20.00Take In / Out Sides and Back$68.00Move Buttons on Front$25.00AGSU Trousers / SlacksSew-on Braid or Blood Stripe$30.00Replace / Move Button$5.00 eachStandard Hem$16.75Hem (Requires Adding Fabric)$26.75Waist, Seat, and Crotch Adjustments$25.25Heritage Tan 521 ShirtReplace / Move Button$5.00 eachPatch Removal$1.80 eachSew-on Rank Insignia$7.85 eachSew-on Patch$6.25 eachAdjust Sleeve Length (Long Sleeve)$35.00Adjust Sleeve Length (Short Sleeve)$24.65

5. Execution Capability Requirements

Vendors responding to this notice must demonstrate the capacity to operate under one or more of the following fulfillment models:

1. On-Site Mobile Fitting/Tailoring: Capable of deploying professional tailors to designated Illinois Army National Guard Readiness Centers/Armories during Unit Training Assemblies (UTAs / Drill Weekends) for large-scale, mass fitting events.
2. Brick-and-Mortar Regional Support: Operating a physical commercial tailoring facility within reasonable geographic proximity to Illinois National Guard hub locations to accept individual authorized Soldiers carrying official work orders (such as DA Form 3078).

6. Submission Instructions & Capability Statement Requirements

Interested vendors who meet the requirements are requested to submit a concise Capability Statement (not exceeding 5 pages) detailing the following:

• Company Profile: Business Name, Address, Point of Contact, Phone, Email, UEI Number, and CAGE Code.
• Socioeconomic Status: Specify if your firm is a Small Business, VOSB, SDVOSB, 8(a), HUBZone, or WOSB under NAICS 451130.
• Technical Capacity: Describe your firm’s commercial tailoring experience, machinery setup, and capability to accurately execute professional military uniform modifications according to military dress codes (AR 670-1).
• Pricing Alignment: Explicit confirmation that your business can operate under the maximum capped AAFES rate limitations outlined in Section 4.
• Geographic Reach: Indicate your primary operating locations within Illinois and whether you can provide mobile on-site fitting teams during National Guard drill weekends.

7. Points of Contact for Questions

Inquiries or clarifications regarding this market research notice can be directed to the USPFO Purchasing & Contracting Division.

• Primary P&C Representative: Mr. Keller, USPFO P&C, Phone: (217) 761-3553, brent.d.keller.civ@army.mil
• Technical Oversight Support: USPFO Material Management Branch (MMB): john.p.tracy34.mil@army.mil

Please resond to  Mr. Keller, USPFO P&C, Phone: (217) 761-3553, brent.d.keller.civ@army.mil if your firm is interested.