USACE NWP, John Day Track Wheels Purchase

07 November 2025 - This posting is amended to 1. extend the response date to 12 November 2025; 2. answer another question, see "Questions Answered_11.07.2025": and 3. update the Contracting Officer's Determination document. 

05 November 2025 - This posting is amended to include the questions and answers to be provided via attached document "Questions answered_11.04.2025".

31 October 2025 - This posting is amended to include the questions and answers to be provided via attached document "Questions answered_31Oct2025".

22 October 2025 - This posting is amended to include the specifications document, "JDGTRE26_SPECS_ADV".

20 October 2025 - This posting is amended to include the attached "Contracting Officer's Decision..." Document.

COMBINED SYNOPSIS/SOLICITATION
W9127N26QA001

John DayTrack Wheels

U.S. ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (CENWP)

17 October 2025

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with FAR Part 13, Simplified Acquisition Procedures, and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation W9127N26QA001 is a Request for Quotes under FAR Part 13 for the establishment of a firm fixed price contract to purchase replacement track wheel assemblies for John Day Dam Navigation Lock, in Oregon, USA in support of US Army Corps of Engineers (CE), Portland District (NWP).

The solicitation document’s incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 Effective date 10/01/2025.

This solicitation is advertised as a 100% Total Small Business Set-Aside under NAICS Code 332710 – Machine Sjhops with a Small Business Size Standard of 500 employees. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award. Lack of active SAM registration will make an offeror ineligible for award.

The Government requests pricing for the following items:

DESCRIPTION:

CLIN 0001, Trackwheels – 6 each

Unit Price: ­­­­___________________               Extended Price: ___________________

CLIN 0002, Option Trackwheels – 2 each

Unit Price: __________________                  Extended Price: ____________________

Delivery Schedule: Delivery of above products is to be no later than 27 February 2026 for CLIN 0001 and if Option CLIN 0002 is exercised, then delivery for that is no later than 20 March 2026. (If additional time is needed the contractor shall provide justification for additional time within their quote)

Supplies will be inspected/accepted:  All supplies will be inspected/accepted at Destination by Government.

Delivery Information:

Ship to:

U.S. Army Corps of Engineers

PORTLAND DIST JOHN DAY DAM, 1-84

EXIT 109 SERVICE BLDG

RUFUS, OR 97050

Supplies shall be delivered between Monday through Thursday 0800 – 1600. Excluding Federal holidays.

52.212-1      INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS (MAR 2023) – ADDENDUM

Proposals shall include the following:

1. Name / Date: __________________________________________________________________

2. Address / Telephone No.: ________________________________________________________

3. Cage Code (or UEI, both from SAM): ____________________________________________

4. Quote – Provide pricing in accordance with the foregoing CLINs. Provide a technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, to include product literature, or other documents, if necessary. Quotes shall include all Standard Commercial Warranties, Completed Representations & Certifications, and detailed equipment specification sheets.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items.  For offerors with a current registration in the System for Award Management (SAM), complete paragraph (b) of the provision and submit with the response to the RFQ.

Submissions: Quotes are due no later than 07 November 2025, at 12:00 PM PT. Offerors are responsible for verifying receipt of their quotes to this office before the offer due date and time.  Facsimile (Fax) responses are not accepted.  If you have any questions or concerns, you may contact Jessica Manley by email at Jessica.Manley@usace.army.mil. Please inquire no later than 31 October 2025 to ensure all parties receive the information before quotes are due. 

Be sure to review all attachments in their entirety.

Quotes must be emailed to: Jessica.Manley@usace.army.mil & Darrell.D.Hutchens@usace.army.mil.

Upon award and satisfactory completion of delivery and installation, payment will be made through:

USACE, Finance Center

cefc-g2invoices@usace.army.mil

Attn:  CEFC-AO-P

5722 Integrity Drive

Millington, TN  38054-5005

With an electronic copy submitted to the POCs in the attached Statement of Work (SOW).

(End of provision)

 52.212-2 EVALUATION – COMMERICAL ITEMS (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Capability
• Experience
• Price (reference Item Schedule and Location Differential Tables above)

Technical Capability:

Provide evidence of licensure and certification for professional mechanical engineer and senior level GDT professional available to support the work as specified in the RFQ. Provide evidence of the most recent calibrations, within the last 12 months of a sample of the machine tools and measurement devices required to perform the work specified in the RFQ. See Table 1.

Experience:

The Government will evaluate the extent to which the offeror demonstrates successful completion, within the least five (5) years of machining and assembly of three (3) previous separate fabrications used for rolling contact applications of similar size, material, and tolerances, as indicated in the RFQ. Submit up to six (6) pages of information describing the three (3) completed projects. A maximum of three (3) projects will be evaluated. See Table 2.

Non-price factors, when combined, are equal to price.

Table 1: Technical Capability Acceptable/Unacceptable Ratings

*Please see table within attachment "Solicitation - W9127N26QA001"

Table 2: Experience Acceptable/Unacceptable Ratings

*Please see table within attachment "Solicitation - W9127N26QA001"

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options

shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachments

1. Statement of Work (SOW)
2. Final_Drawings_with_Cover_Sheet_signed_20251008
3. Solicitation - W9127N26QA001