Audio Visual System

This solicitation, W50S72-25-Q-7202, is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, effective 7 August 2025. The Government intends to award a firm-fixed price (FFP) contract to the vendor whose quote is the lowest price that meets or exceeds the minimum specifications. This procurement is set aside 100% for small business. The NAICS code is 238210 and the small business size standard is $19 Million. The Government intends to make a single award as a result of this solicitation. The following commercial services are requested in this solicitation:

Required Line Items:

0001: The contractor shall provide all personnel, equipment, tools, materials, supervision,

transportation, and other items and services necessary to install a fully functioning turnkey audio-visual system in accordance with attached Performance Work Statement. 1 JOB

SUBMISSION REQUIREMENTS/RFQ TERMS:

1. Offerors shall submit Attachment 1 Vendor Information Sheet with their quote.  All of the information on the attachment must be filled out. Offerors shall submit Attachment 1 Vendor Information Sheet as a separate attachment entitled “Attachment 1 Vendor Information Sheet W50S72-25-Q-7202”.  Failure to provide Attachment 1 Vendor Information Sheet will render the quote non-responsive, and it will not be considered for award.

2. Offerors shall submit all product information for all components of the audio-visual system with their quotes.  Product information shall include adequate information (product brochures, cut sheets, technical data sheets, etc.) for the Government to determine if the item being offered meets the Minimum Specifications identified.  Links to web sites are not acceptable. Failure to provide adequate specification information will render the quote non-responsive, and it will not be considered for award.

3. FAR and DFARS provisions/clauses incorporated into this RFQ and/or the resulting contract(s) are attached in full text provisions and clauses attachment. The full text of the referenced provisions/clauses may be found at http://www.acquisition.gov.  Vendors must submit the Representations and Certifications from, Full Text Provisions and Clauses, with their quote only if they differ from, or have not been completed within, their System for Award Management (SAM) profile. Failure to provide representations and certifications form, or have them completed within SAM profile will render the quote non-responsive, and it will not be considered for award.

4. Contractors must have an active System for Award Management (SAM) registration to be eligible for award. Register or check the status of your registration at http://www.sam.gov.  Please ensure your SAM profile reflects all socio-economic group(s) and NAICS Codes applicable to your business. If the NAICS code listed above is not included in your SAM profile, you must also complete the representations in FAR 52.219-1 and attach it to your quote. Contractors must submit invoices electronically using the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) application within Wide Area Work Flow (WAWF) at https://wawf.eb.mil, and receive payment via Electronic Funds Transfer (EFT) to the bank account listed in their SAM profile. Please verify with your accounts receivable/billing department that they can comply with this billing method prior to submitting a quotation.

5. In accordance with DFARS provision 252.204-7019 and clause 252.204-7020, the offerors must complete the basic assessment (contractor’s self-assessment of the contractor’s implementation of NIST SP 800-171), and results must be reported in Supplier Performance Risk System (SPRS) within the Procurement Integrated Enterprise Environment (PIEE).  Offerors can request a PIEE account at https://piee.eb.mil/ . Failure to report basic assessment results within SPRS/PIEE will render the quote non-responsive, and it will not be considered for award.

6. To gain access to controlled documents, email your CAGE code to allison.harbit@us.af.mil and megan.mccauley@us.af.mil , once NIST basic self-assessment compliance is verified through SPRS access will be granted.

7. A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.

8.  Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available. Contractors shall not quote sales prices that will expire before 30 September 2025.

9. Questions regarding this solicitation shall be emailed to Capt. Allison Harbit and MSgt. Megan McCauley, no later than 1:00 PM Central on Friday, 5 September 2025. Questions and Answers will be consolidated into a single Q&A document on a non-attribution basis and posted to the solicitation.

10. Proposals are due at:

185ARW/MSC

ATTN: Capt Allison Harbit

2920 Headquarters Avenue

Sioux City, IA 51111-1300.

Proposals may be submitted by mail, hand delivered, e-mail to allison.harbit@us.af.mil and megan.mccauley@us.af.mil.

It is the vendor's responsibility to verify that quotes have been received at the Contracting Office prior to the due date and time.