Intent to Sole Source: Electronic Health Records System (EHRS)

Fiscal Service Procurement, on behalf of the Armed Forces Retirement Home of Washington, D.C. (AFRH-W) intends to make an award to Ensoftek, Inc., 735 SW 158th Ave Apt 140 Beaverton, Oregon 97006, on a sole source basis, under authority of FAR 13.106-1(b)(1) for the purpose of providing an Electronic Health Records System (EHRS), which has been previously provided by the vendor. The agency anticipates awarding a Firm-Fixed-Price Task Order as a Sole Source requirement to Ensoftek, Inc. to acquire licensing, hosting and development services for their proprietary cloud based application, DrCloudEHR. The award will be for one (1) 12-month base period to begin on 12/01/2025, pursuant to FAR Part 6.302-1(b)(1)(i).

A draft Performance Work Statement (PWS) is attached to this Intent to Sole Source. The PWS includes the full requirements description for this acquisition. Interested vendors shall be able to complete all tasks and deliverables in the PWS.

Capable vendors are encouraged to submit written responses for this requirement. Responses should be received no later than 10:00a.m. ET on October 14, 2025. Responses must include sufficient evidence that clearly shows the vendor is capable of providing all required services for AFRH. If no written response is received that clearly demonstrates the vendor’s ability to meet all of the features of the requirement, then Fiscal Service shall proceed with an award on a sole source basis to Ensoftek, Inc.  

NO SOLICITATION IS AVAILABLE.  A request for more information, or a copy of the solicitation, will not be considered an affirmative response to this Special Notice. Telephone responses or inquiries to this Special Notice will NOT be accepted.

Interested vendors shall provide the following:

1. The name and location of your company, contact information, UEI number, and identify your business size (Large Business, Small Business, Disadvantaged Business, 8(a), Service-Disabled Veteran Owned Small Business, HUBZone, etc.) based on NAICS Code 541512 size standard $34 million. Please ensure contact information includes the name of the point of contact, email address, and telephone number should the Government have questions regarding individual responses.

2. Whether your services are available through a Government contract vehicle or Open Market.

3. A brief capabilities statement (not to exceed 5 pages) that includes a description of your company's standard line of business, as well as a list of customers your company currently provides these products/services for.

4. Complete details of your company’s services that clearly and sufficiently demonstrates that it is equivalent to the standards stated above without pricing at this time.

Responses to this request shall be submitted by email to purchasing@fiscal.treasury.gov and kaity.eaton@fiscal.treasury.gov including “SS-AFR-26-008 Attn: KAE/JMS” in the subject line. The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, and .zip files. Microsoft Office compatible documents are acceptable.

No other information regarding this Special Notice will be provided at this time.

This notice does not restrict the Government to an ultimate acquisition approach. All vendors responding to this notice are advised that their response is not a request that will be considered for contract award.  All interested parties will be required to respond to any resultant solicitation separately from their response to this notice if the Government determines there is clearly an equivalent vendor for the services required.