Contracting of certification services for 17 Polygraph Examiners and the Establishment and Accreditation of a Vetting Training Center under American Polygraph Association (APA) Standards

Cover Letter for Request for Quotation (RFQ)

                                                                                                                                                           U.S. Embassy Quito

                                                                                                                                                           Date: August 13, 2026

Dear Prospective Quoter:

Subject: Request for Quotations (RFQ) No. 19EC7526Q0009

Enclosed is a Request for Quotations (RFQ) for professional services to certify seventeen (17) polygraph examiners and establish and accredit a Vetting Training Center in accordance with the standards of the American Polygraph Association (APA), under the Police Integrity 360° Project.

If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quotation to the address shown on the Standard Form (SF) 1449 that follows this letter.

The U.S. Government intends to award a Firm-Fixed-Price contract to the responsible Offeror submitting the lowest-priced, technically acceptable quotation. The Government intends to make award based on initial quotations without holding discussions; however, the Government reserves the right to conduct discussions if determined necessary.

The pre-proposal conference will be held via Microsoft Teams on August 19, 2026, at 14:00 local time in Quito, Ecuador.

While attendance is not mandatory, all prospective Offerors are encouraged to participate.

Offerors planning to attend the virtual Pre-Proposal Conference must confirm their participation no later than August 18, 2026, at 12:00 PM (noon), Quito local time. The confirmation shall include the company name, the first and last name of each company representative who will attend, and their email addresses. This information should be submitted to QuitoContracts@state.gov.
The Microsoft Teams meeting invitation will be provided to the registered participants.

Questions are due by August 21, 2026, at 14:00 local time in Quito, Ecuador. No questions will be accepted after this time. Answers will be posted on SAM.gov.

Quotations are due by September 9, 2026, at 4:00 PM local time in Quito, Ecuador. No quotations will be accepted after this time. Quotations must be in English, and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to QuitoContracts@state.gov . Quotations shall be submitted in Microsoft Word, Microsoft Excel, or Adobe Acrobat (PDF) format. The total size of each email must not exceed 30 MB. If the quotation exceeds this limit, it shall be divided into separate files and submitted in multiple emails, each not exceeding 30 MB.

To be considered for award, Offerors shall submit the following:

1. Volume I – Technical Proposal
2. Volume II – Price Proposal
3. Completed SF-1449
4. Completed Section I – Pricing
5. Additional information required under Section 3 – Solicitation Provisions
6. Proof of SAM Registration.

Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submission of their quotation, as prescribed under FAR 4.1102. Failure to be registered at the time of quotation submission may result in the Offeror being determined non-responsible and ineligible for award. Therefore, Offerors are strongly encouraged to complete their SAM registration before submitting a quotation.

The successful Offeror will be required to obtain any applicable Defense Base Act (DBA) insurance and provide evidence of coverage to the Contracting Officer prior to commencement of contract performance.

Sincerely

Matthew Madden
Contracting Officer