IRV Lab Exhaust and Vacuum Pump Replacement

1. PURPOSE

This Sources Sought Notice is issued solely for market research purposes in accordance with FAR Part 10. The Government seeks information from qualified small businesses to assess availability, capability, and potential set-aside considerations in support of a FAR Part 36 construction requirement.

This notice is not a solicitation, request for proposals, or request for quotations. No contract will be awarded as a result of this notice.

2. BACKGROUND / REQUIREMENT OVERVIEW

The Government anticipates a requirement for the removal, purchase, delivery, installation, and commissioning of exhaust and vacuum pump systems in support of FDA laboratory operations located in Irvine, California.

The anticipated scope may include, but is not limited to:

• Commercially available exhaust and/or vacuum pump units
• Selective demolition and removal of existing HVAC/exhaust components
• Installation and integration with existing building infrastructure, automation, and controls
• Testing, adjusting, balancing (TAB), commissioning, and acceptance
• Warranty support and technical documentation
• Coordination of all work to minimize disruption to ongoing FDA operations

The Government anticipates the use of commercial products and services in accordance with FAR Part 12, unless market research indicates otherwise.

3. REQUESTED INFORMATION

The FDA seeks only the minimum information necessary to assess:

• Industry capability to perform the full scope of the requirement
• Availability of qualified small businesses for set-aside consideration
• Commerciality of products proposed for use.

Responses from all interested parties are welcomed. Interested respondents must complete and submit the provided vendor questionnaire in xlsx format, addressing the following areas:

A. Business Information

• Company name, address, and point of contact
• SAM.gov UEI and CAGE Code
• Business size and socioeconomic status (e.g., SB, 8(a), HUBZone, SDVOSB, WOSB)
• Applicable NAICS code(s) under which the firm performs this work

B. Technical Capability

• Description of exhaust and/or vacuum pump products offered (commercial off-the-shelf preferred)
• Manufacturer(s) represented (if reseller or integrator)
• Performance specifications (e.g., capacity, pressure/vacuum range, materials, controls, noise levels)
• Compliance with applicable codes and standards (e.g., OSHA, NFPA, ASME, ISO, EPA)

C. Installation and Integration

• Experience installing and integrating HVAC and exhaust systems in occupied laboratory, research, or healthcare facilities
• Capability to perform work under FAR Part 36 construction requirements (e.g., coordination, site work, safety, scheduling)

D. Schedule and Risk Considerations

• Identification of key schedule risks or constraints the Government should consider based on the described scope

E. Financial Capability

• Average annual construction revenue for the past three (3) fiscal years
• Confirmation of ability to obtain:
  • Performance and payment bonds for a project of this magnitude
  • Insurance coverage typical for Federal construction projects
• Confirmation of the firm’s ability to finance labor, supplies, and equipment upfront, recognizing that the Government does not pay for services until work is completed or approved progress milestones are met

F. Past Performance

Provide two (2) projects of similar and relevant work performed within the last five (5) years, including:

• Customer name (Government or commercial)
• Brief description of scope
• Contract value
• Period of performance

G. Commerciality

• Confirmation of market availability and lead times, including country of origin, for products proposed for use (e.g., fans, pumps, controls, specialty ductwork).

4. SUBMISSION INSTRUCTIONS

All responses shall be submitted electronically in xlsx format to:

Sheneil Green
Sr. Contractor Contract Specialist
sheneil.green@fda.hhs.gov

Respondents should limit attachments to product cutsheets or brochures submitted as appendices in support of questionnaire responses only.

Email Subject Line:
FDA IRV Exhaust and Vacuum Source Sought Response – [Company Name]

5. DISCLAIMER

This Sources Sought Notice is for information and planning purposes only and shall not be construed as a commitment by the Government. The Government will not pay for information submitted in response to this notice.

Information received will be used to:

• Assess small business participation
• Evaluate commercial availability
• Support acquisition strategy development.