Sterilization Services for Medical/Dental Tools

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division-West (HCD-W), San Diego, intends to negotiate and award a firm fixed price contract for sterilization services for medical and dental instrument sets in accordance with Federal Acquisition Regulation FAR 13.106-1(b)(1)(i), only one source.

Contractor Information: Konoike Medical Co., LTD. 6-4, Yuraku-Cho 1-Chome Chiyoda-Ku, Tokyo 100-0006, Japan The North American Industry Classification System (NAICS) code for this requirement is 811210 – Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34,000,000. The Product Service Code (PSC) is J065 – Maintenance, Repair, and Rebuilding of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

The objective of this sole source award is to provide for the provision of all services, labor, parts materials, and equipment necessary for the proper receipt and handling, transport to the sterile processing facility, performance of sterile processing, proper wrapping and protection, quality assurance check performed to ensure sterilization and sterile delivery back to NMRTU Sasebo and its clinics for the government-owned instrument sets. All sets will require functional testing during assembly.

Delivery turnaround will be 7 days from pick-up to delivery. The anticipated period of performance is for a three month base period and two three month options (1 Mar 2025 – 30 Nov 2025). Based on market research, Konoike Medical Co., LTD. is the only source that can perform these services for U.S. Naval Medical Readiness Training Unit (NMRTU) Sasebo, Japan. This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement.

Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to provide the required services at the above location. Capability statements shall not exceed four (8.5 x 11 inch) pages using a font size no smaller than 12-point. All capability statements received by the due date of this notice will be considered by the Government.

A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order under the authority of FAR 13. If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Shannon La Com at shannon.lacom2.civ@health.mil. NO TELEPHONE REQUESTS/OFFERS WILL BE HONORED.