LEASE OF COMMERCIAL VEHICLE SERVICES - OKINAWA, JAPAN

LEASE OF COMMERCIAL VEHICLES - DOWEA-PACIFIC SOUTH DISTRICT

REQUEST FOR INFORMATION (RFI)-SOURCES SOUGHT

A. Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of War Education Activity (DoWEA) Procurement Office is currently conducting market research to identify available sources that are fully capable of supporting Lease of Commercial Vehicle Services (LCVS) in Okinawa, Japan.

B. This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments. The Government will not pay/reimburse any costs or charges resulting from contractors’ responses to this RFI.

C. The North American Industrial Classification System (NAICS) code is 532112, Passenger Car Leasing, Size Standard, $47M. The Product Service Code (PSC) is W023, Lease or Rental of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles.

D. The periods of performance (POP) of LCVS include one 12-month base period plus four (4) 12-month options to extend the performance up to five (5) years as follows:

• Base Period: 01 August 2027 TO 31 July 2028
• Option Period One: 01 August 2028 TO 31 July 2029
• Option Period Two: 01 August 2029 TO 31 July 2030
• Option Period Three: 01 August 2030 TO 31 July 2031
• Option Period Four: 01 August 2031 TO 31 July 2032
• Six Month Option Period FAR 52.217-8: 01 August 2031 -31 January 2032

E. The LCVS requirements include lease of twelve (12) commercial vehicles a year, routine maintenance to all leased vehicles during the POP, and emergency repairs and services to the leased vehicles. Prospective contractor shall provide all needed labor, equipment, and transportation needed to transport, deliver, replace, and maintain the leased vehicles to meet the LCVS requirements. All leased vehicles are required to meet the below conditions at minimum:

• Year-make is within three (3) years of the current period of performance. For instance, the oldest year-make for the Base Period 2027 is 2024; the oldest year-make for the POP-Option Period One 2028 is 2025)
• Manufacture Warranty for each leased vehicle.
• Liabilities insurance for each leased vehicle to cover at least $200,000 per person and $500,000 per occurrence for death or bodily injury; and $20,000 per occurrence for property damage or loss.
• Vehicle Types:
  • Ten (10) 8-Passenger Vans
  • One (1) Cargo Van
  • One (1) 1.5-Ton Truck

F. If your firm is interested, capable, and qualified to provide the above required services, please submit your response with a statement affirming your capability and interest in this LCVS requirement. The capability statements shall consist of no more than three (3) pages including a cover page with the company’s name, business mailing address, point of contact, telephone number, Unique Entity ID (UEI), Commercial And Government Entity/NATO Code (CAGE/NCAGE) and Company’s website address/Uniform Resource Location (URL).

If your firm has performed the same or similar scope or magnitude of the required services, please provide a short list of the awarded contracts to include a contract number, place of performance, and the total contract price.

In addition, interested vendors are requested to provide a non-binding Rough Order of Magnitude (ROM) estimate for budgeting and market research purposes. The ROM should include estimated annual pricing for the Base Period and each Option Period, if available, and identify any significant assumptions, exclusions, or factors that may affect pricing. The ROM is not an offer, proposal, or quotation, and will not be used for evaluation or award purposes.

G. Responses to this RFI must be sent electronically to Mileska.Rodriguez@dodea.edu no later than 12:00 PM Japan Standard Time (JST) on 03 August 2026. Vendor’s e-mail message shall state “LEASE OF COMMERCIAL VEHICLE SERVICES -OKINAWA” in the subject line. Telephone calls regarding this RFI will not be accepted.

Note: If a solicitation is released, it will be posted on SAM.gov.

H. Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of War Education Activity.