Travis AFB, CA Hotel Lodging -BPA

This is a source sought announcement issued in accordance with FAR Part 10 – Market Research. This is NOT a Request for Proposal (RFP), Request for Quote (RFQ), or an Invitation for Bid (IFB). There is no bid package, solicitation, specifications with this announcement. It DOES NOT constitute a commitment by the U.S. Government. No contract will be awarded from this source sought notice.

Response is strictly voluntary, and NO reimbursement will be made for any cost associated with providing information in response to this source sought or any follow-up information requests. The Government SHALL NOT be liable, or suffer any consequential damages, for any improperly identified information. This is a market survey and notification of intent only. This requirement may be solicited at a future date.

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, including Large Business and the Small Business Community, to compete and perform a Firm Fixed Price, Blanket Purchase Agreement (BPA). The Government must ensure there is adequate competition among the potential pool of responsive contractors. The type of solicitation to be issued will depend upon the responses to this synopsis.

The result of this market research will contribute to determining the method of procurement if a requirement materializes. Based on the responses to this source sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. Multiple awards may be made. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

Requirement Description: The 349th AMW and 23rd CBCS Reserve Units at Travis Air Force Base, CA are seeking potential sources to provide commercial hotel lodging accommodations. Lodging must be within 30-mile radius of Travis AFB, Fairfield CA.

Lodging: The Contactor shall provide lodging upon request by the authorized Government representatives. The base room rate shall not exceed the per diem rate per night based on room availability. Provide double occupancy hotel room (2 - beds per room). The overall requirement is to provide off-post lodging in support of regularly scheduled drill-weekends which only occurs once a month. (Friday check-in thru Sunday check-out). Additional rooms for other purposes may be required from time to time as determined by the needs. The total number of personnel requirement rooms will fluctuate depending upon the needs.

Rates: Base room rates shall be at or below the Government’s per diem lodging rate. The Government assumes no liability for any damage cause by travelers. The contractor shall explain to each authorized individual that the miscellaneous chargers (such as telephone chargers, pay-per view movies, room service, meals, etc.) are not covered by the BPA and will be charged to and paid by the individual. The Government reserves the right to cancel hotel reservations. Notifications must be made within 24 hours of the reserved hotel check-in time. The Contractor shall perform to commercial practices under a Blanket Purchase Agreement (BPA).

Period of Performance: Five-year Period.

The BPA Master Dollar Limit: $250,000.00 BPA Call limit is $25,000.00. The total amount of calls placed against this BPA must not exceed the BPA master dollar limit, even if there is time on the period of performance. For the purpose the BPA, a call order is defined as one group reservation, and may consist of multiple rooms for one or multiple nights. Please provide on company letterhead the following:

Company Information: a. Company Name b. Mailing Address c. Contract phone number and email address d. Cage Code e. Unique Entity Identifier (UEID) Number f. Identify availability of number of rooms available per weekend .SUBMISSION DETAILS Interested businesses should submit a brief capabilities statement package (no more than five 8.5 X 11-inch pages, font no smaller than 10 point) demonstrating ability to provide the service listed in the Statement of Work (SOW), which is forthcoming.

Capability: Provide your firms capability to perform this requirement. Under the Federal Acquisition Regulation (FAR) guidelines, the prime contractor must have the capability to perform at least 50% of the cost of the contract, not including cost of materials, with their own employees for specialized service type procurement. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Questions regarding this announcement shall also be submitted by email to the above two email adress no later than 8 Apr 2024 at 2:00 PM Pacific Time. Vendors who wish to respond to this should send responses via email no later than 15 April 2024 by 2:00 PM Pacific Time to juliet.diggs.1@us.af.mil and roberto.escobedo.1@us.af.mil.