BUILDING 362 ENTRANCE FLOORING

This is a combined synopsis/solicitation to replace existing fitness center rubber flooring with durable, slip-resistant flooring by 47 Contracting Squadron at Laughlin AFB, TX in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number "Fa3099-25-Q-1033, Building 362 Fitness Center ENTRANCE FLOORING" is hereby issued as a Request for Quotation(RFQ) using FAR Subpart 13.1 Simplified Acquisition Procedures.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered per the Statement of Work (SOW). The following factors, technical approach and price, will be used to evaluate offers with price being more important: 

• Technical Approach
• Price

Factor 1: Technical Approach

• Description: This factor evaluates the offeror's understanding of the requirements, the feasibility and effectiveness of their proposed approach, and the quality of their proposed installation plan.
• Subfactors:
  • Subfactor 1.1: Understanding of the Requirements:
    • Evaluation Criteria:
      • Demonstrates a clear understanding of the project requirements, including the different flooring types, preparation needs, and installation procedures.
      • Addresses the specific challenges of working in an active fitness center and minimizing disruption to operations.
  • Subfactor 1.2: Installation Plan:
    • Description: Evaluates the offeror's proposed plan for installing the flooring, including the sequence of work, the methods and equipment to be used, and the schedule for completing the project within the required timeframe.
    • Evaluation Criteria:
      • Demonstrates the use of appropriate equipment and techniques for the specific flooring materials and site conditions.
      • Provides a realistic schedule that meets the 10-working-day completion requirement.
      • Includes a plan for managing and disposing of demolition debris and waste materials in accordance with environmental regulations.
  • Subfactor 1.3: Quality Control:
    • Description: Evaluates the offeror's plan to ensure quality and conformance to specifications.
    • Evaluation Criteria:
      • Describes a comprehensive quality control process to ensure the flooring is installed correctly and meets all specifications.
      • Outlines procedures for inspecting the work, identifying and correcting defects, and verifying that the flooring is properly adhered and finished.

Factor 2: Price

• Description: This factor evaluates the offeror's proposed price for the project, including all materials, labor, equipment, and other costs.
• Evaluation Criteria:
  • Price Reasonableness: Is the proposed price reasonable compared to other proposals received.

This acquisition will be a small business set aside under the North American Industry Classification System code 238330 with a small business size standard of $19,000,000.00. This acquisition is 100 Percent small business set-aside and will hereby be solicited as such. Funds are NOT presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The 47 CES at Laughlin AFB, TX, is seeking to replace 236 square feet with durable slip resistant flooring for the Laughlin AFB Fitness Center Building 362 in accordance with the SOW.

Ensure all of the following items are addressed in your quotation:

1) CLIN breakdown: CLIN 0001 will be material and incidentals cost only and CLIN 0002 will be labor cost only.

2) Any applicable prompt payment discounts terms

3) Length of time quote is valid (Quote shall be valid until 30 October 2025)

4) Contact information for individuals authorized to provide pricing information

5) Commercial and Government Entity (CAGE) code for System for Award Management (SAM). Offerors shall include with their offer a completed copy of the provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) and Alt I (Feb 2024). An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

Although this RFQ package contains all items necessary so that Quotes can be submitted, an optional site visit will be made available on September 12, 2025 at 10:00AM (CDT). Any offeror that is interested in attending the optional site visit must submit notice of intent and all required information (EAL) for the site visit by 1:00PM (CDT) on September 11, 2025. An email will be sent with the official date of the site visit, if and only, we received the above information.

If a site visit is held, all questions must be submitted one days after the site visit. If there is no site visit, all questions relating to the solicitation are due by 3:30PM (CDT) September 12, 2025.

Quotes are due by 2:30PM (CDT) on September 17, 2025. Please send quotes to SSgt Eric Meshako at eric.meshako@us.af.mil  If you have any questions please call (830)298-4694 or send an e-mail to the above address.

NOTICE TO OFFERORS: Funds are NOT presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

Attachment 1 BUILDING 362 ENTRANCE FLOORING SOW
Attachment 2 Pedi-tred floor plan
Attachment 3 B362 Materials and furniture storage location                                                                                                    Attachment 4 B362 Trash location
Attachment 5 Wage Determination
Attachment 6 EAL