NOTICE OF INTENT TO SOLE SOURCE FOR IT SERVICES

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT.

THIS IS NOT A REQUEST FOR QUOTE

The Bureau of Indian Education (BIE) intends to enter into a sole source Firm-Fixed Price contract under the authority of FAR 13.106-1(b)(1), Only One Source. The government has determined that only one responsible source is available, and no other source will satisfy agency requirements due to the unique circumstances of this requirement.

Select Vendor:
Kyle Hemstreet
266 Cherry Ln
Tuba City AZ 86045

The select contractor is an Indian-owned Small Business Economic Enterprise located in the area and is the only IT service available to provide on-site service support within two hours after contact for critical network issues. Contractor has historically been providing IT support services for Kaibeto Boarding School located in Kaibeto, Arizona under contract #s: INA17PX01308, 140A1619P0476, and 140A2320P0428. Contracts INA17PX01308 and 140A1619P0476 were previously awarded on a sole source basis. Contract 140A2320P0428 was solicited with an Indian-owned Small Business Economic Enterprise (ISBEE) set aside and received only one quote from select vendor. The school is currently experiencing IT complications demanding urgent IT support. Included in this award, the contractor will also be providing E-rate consulting services, along with twenty-eight, six-hour onsite IT support services and unlimited IT support services for the seven-month period of performance. Contractor is able to provide certified and experienced Network Administrators/Technicians and already has experience with the school¿s network. Contractor has proven able to pass BIE/BIA background check and provide the listed required services:

39 staff users
149 student users
IT Support Services
Server Support
Network infrastructure support
Wireless LAN Controller and Access Point Support
End User Laptop support
End User Peripheral Support (Printer, Scanner, Doc Camera, Digital Whiteboard)
Email System Support
Video Surveillance Support
Network Cabling maintenance and support (Cat5, Cat6, and Fiber Optic)
Assistance with planning, design, and procurement of technology products and services.
Assist in getting the soft phones installed
Meet with and identify the staff on the school¿s E-Rate team
Work with school E-Rate Team in identifying the goal of the school¿s E-Rate project
Thorough review of the existing technology environment
Review CIPA compliance
Communications to discuss Form filings, vendor selection, and PIA Reviews
Determine E-Rate Discount level
EPC account assistance
Complete, Post, and Certify E-Rate Forms 470, 471, 486
Complete, Post, and Certify E-Rate Forms 472, 479, 500, if applicable
Develop a Request For Proposal (RFP), if applicable
Review proposals and communicate with vendors
Assist in the development of a bid matrix and selection the preferred vendor
Participate and respond to PIA Review questions
Write appeal letters and submit to USAC, if applicable

A solicitation will not be made available, and no technical questions will be answered regarding this requirement. The NAICS code for this acquisition is 541519 Other Computer Related Services and a Product Code of DF01 - IT and Telecom - IT Management Support Services.