Underground Cabling Plant Maintenance, Location Service, and Building Cable Additions at the U.S. Department of State, Diplomatic Security Service, Foreign Affairs Security Training Center (FASTC)

Summary of the Statement of Work (SOW) for Underground Cabling Plant Maintenance Purpose: The U.S. Department of State requires a contract for emergency underground cable repairs at the Foreign Affairs Security Training Center (FASTC) for a base year and four optional renewal years. The scope includes maintenance of approximately 400 miles of underground cabling and additional interior cabling for data drops in existing buildings. THIS IS A TOTAL SMALL BUSINESS SET ASIDE Scope of Work:Emergency Repairs: Address failures in underground cabling systems due to natural or manmade events, requiring expedited response.

Cabling Installation: Install additional data drops in existing buildings based on detailed requirements provided in specific Statements of Work.

Performance Period: The contract spans one base year with four optional years, contingent upon funding availability.

Government Furnished Materials: The government will supply necessary documentation and specifications for the contractor.

Reporting Requirements: Contractors must provide daily updates on emergency repairs and submit documentation of completed work, including cable test results.

Quality Assurance: Compliance with applicable standards is mandatory, with the government reserving inspection rights.

Key Provisions:

1. Adherence to Virginia State Law regarding underground work.

2. Timely response to emergency situations, with repairs initiated within 24 hours.

3. Restoration of work areas to original conditions post-repair.

4. Itemized billing for completed work.

Location Services: Contractors must mark underground cable pathways within two business days of notification.

Building Cabling Standards: Clear guidelines for cabling installation, including cable types, installation methods, testing protocols, and labeling standards.

Warranty: Workmanship guaranteed for six months post-acceptance.

Labor Security Requirements: Contractor personnel must be U.S. citizens or legal aliens with background checks.

Invoice Submission: Invoices to be submitted quarterly via the Invoice Processing Platform (IPP). *The order that comes from this solicitation will be awarded to the Lowest Price Technically Acceptable (LPTA). The areas that will be reviewed as Acceptable/Unaccaptable are as follows:

Criteria 1: Does vendor have experience with Duct bank and underground repairs?

Criteria 2: Does vendor have experience with Installing CAT6/Fiber cable?

Criteria 3: Does vendor have experience with connecting cabling to racks and patch panels?

Criteria 4: Does Vendor have experience with terminating cabling, different types of terminations such as LC/SC, RJ-45, keystone, and wall ports?

Criteria 5: Does vendor have experience in heavy digging machinery as it pertains to duct bank repair/construction?

Criteria 6: Does vendor have experience and means to pull fiber through duct banks?

Criteria 7: Does vendor have experience/means to install conduit for cabling?

Criteria 8: Does vendor have employees that can be issued a State Dept FAC badge, employees that can pass a moderate risk public trust background check?

Criteria 9: Does vendor have ability to mark underground duct banks?

Criteria 10: Does vendor have experience in pumping water and debris from manholes?

Criteria 11: Does the vendor have equipment to pump out water and debris from manholes?

Criteria 12: Does vendor agree to respond to emergency repair request by phone within 4 hours of receiving notification by phone?

Criteria 13: Does vendor agree to be on site within 24 hours of initial notification of emergency repairs?

Criteria 14: Does vendor agree respond to non-emergency request for quote/statement of work within 5 business days?

Criteria 15: Does vendor agree to using the color code standard set for FASTC networks? Any questions must be submitted in email by February 25, 2025 5pm EST to BJ Roper (roperjrma@state.gov) and Patrick Jones (jonespr@state.gov).