Request for Information / Sources Sought - Airshow Management

This is a Request for Information (RFI) only. This RFI is issued for market research purposes to gain a better understanding of the industry’s capabilities to provide comprehensive, turnkey airshow planning, management, and execution services. The Air Force District of Washington (AFDW) is seeking to identify qualified sources and best practices for potentially contracting these services for a large-scale, public airshow at a military installation within the National Capital Region.

Please provide your response via email to the POCs identified with the  subject line: “Response to RFI for AFDW Airshow Planning Services.” Please limit responses to a total of 15 pages, including the cover page. The capabilities statement and answers to the RFI questions should be in Adobe PDF format. Marketing materials are not requested.

This is not a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB). The Government is not soliciting proposals and will not accept offers at this time. The Government will not pay for any information or administrative costs incurred in response to this RFI. All information submitted in response to this RFI is voluntary, and the Government will not provide a response to any submission. The information provided will be used for market research and acquisition planning purposes only.

Background: The Air Force District of Washington (AFDW) periodically hosts a major airshow that is open to the public. These events serve as a critical community outreach platform, showcasing the heritage and mission of the United States Air Force. The planning and execution of such an event requires a significant and specialized effort, encompassing a wide range of logistical, safety, marketing, and administrative functions. AFDW is exploring the feasibility of partnering with an industry expert to manage these efforts, allowing military personnel to remain focused on their primary duties while ensuring the airshow is executed to the highest professional standard.

Objective: The objective of this RFI is to gather information from industry on the capabilities, approaches, and cost structures associated with providing turnkey airshow management services. AFDW is interested in understanding the full spectrum of services available, from initial concept development through post-event analysis. Responses will help shape a potential future acquisition strategy and statement of work.

Requested Information: Interested parties are requested to provide a capabilities statement that addresses the questions in the attached document. Your response should also include the following information on the first page:

• Company Name and Address
• Company Website
• Unique Entity ID (UEI) and CAGE Code
• Primary Point of Contact (Name, Title, Email, and Phone Number)
• Business Size and Socio-Economic Status (e.g., Small Business, Woman-Owned Small Business (WOSB), 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), etc.)