HVAC Preventative Maintenance at Ft. Yates, ND and Wakpala, SD

COMBINED SYNOPSIS/SOLICITATION NOTICE
Indian Health Service (IHS), Great Plains Area
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Notice ID
75H70626Q00139

Title
Indian Small Business Economic Enterprise (ISBEE) Set-Aside – HVAC Preventative Maintenance Services (Base + Four Option Years) – Standing Rock Hospital and YRTC
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Notice Type
Combined Synopsis/Solicitation
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Set-Aside
This acquisition is being conducted as a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the authority of the Buy Indian Act, 25 U.S.C. § 47, and FAR Part 12 procedures.
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NAICS Code
238220 – Plumbing, Heating, and Air-Conditioning Contractors
(Size Standard: $19 Million)
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PSC Code
J041 – Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment
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Description
The Indian Health Service (IHS), Great Plains Area, is issuing this combined synopsis/solicitation for HVAC Preventative Maintenance services for the following locations:
1.    Standing Rock Hospital – Fort Yates, North Dakota
2.    Great Plains Area Youth Regional Treatment Center (YRTC) – Wakpala, South Dakota
The resultant contract is anticipated to be a Firm-Fixed-Price Base plus Four (4) Option Year contract for comprehensive HVAC preventative maintenance, inspection, troubleshooting, emergency response, and related mechanical system services.
Services include, but are not limited to:
•    Preventative maintenance of AHUs, boilers, chillers, pumps, VAV boxes, and split systems
•    Building Automation System (BAS)/JCI Metasys verification and maintenance
•    Emergency HVAC repair response services
•    Equipment inspection, testing, documentation, and reporting
•    Coordination with facility personnel in occupied healthcare and treatment environments
The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform the required services in accordance with the attached Statements of Work and solicitation documents.
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Period of Performance
The anticipated period of performance is:
•    Base Year: 12 months from Notice to Proceed
•    Option Years: Four (4) additional 12-month option periods
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Solicitation Schedule
•    Solicitation Issue Date: June 4, 2026
•    Questions Due: June 11, 2026, no later than 12:00 PM CDT
•    Quotation Due Date: June 29, 2026, no later than 4:00 PM CDT
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Questions Submission
All questions regarding this solicitation shall be submitted electronically to:
Erin Doering
Contract Specialist
Erin.Doering@ihs.gov
Questions received after the stated deadline may not be addressed.
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Quote Submission Instructions
Quotes shall be submitted electronically to:
Erin.Doering@ihs.gov
Offerors are responsible for ensuring quotes are received by the closing date and time.
Late submissions may not be considered.
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Basis for Award
Award will be made using Lowest Price Technically Acceptable (LPTA) procedures. All non-price factors will be evaluated on an Acceptable/Unacceptable basis. Award will be made to the responsible offeror submitting the lowest evaluated price determined technically acceptable.
The Government intends to award without discussions. Offerors are encouraged to submit their best terms in the initial quotation submission.
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Evaluation Factors
The following factors will be evaluated:
1.    Past Performance
2.    Specialized Experience
3.    Technical/Management Approach
4.    Price
Evaluation criteria and proposal submission requirements are detailed in the attached Evaluation Factors document.
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Attachments
1.    Statement of Work – Standing Rock Hospital HVAC PM
2.    Statement of Work – YRTC HVAC PM
3.    Evaluation Factors
4.    Appendix A – Combined Bid Schedule
5.    Indian Representation Form
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Important Notice
This notice constitutes the only solicitation. A written solicitation document will not be issued separately. All responsible ISBEE sources may submit a quotation, which shall be considered by the agency.
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