Network Video Recorder (NVR) and licenses, Sacred Oaks Healing Center, Davis, CA

SOURCES SOUGHT

Network Video Recorder (NVR) and Licenses

Indian Health Service (IHS) – California Area Office (CAO)

Notice Type: Sources Sought (Market Research)

Sources Sought Number: 75H703-25-SS-00007

NAICS Code: 334118 – Computer Terminal and Other Computer Peripheral Equipment Manufacturing

Small Business Size Standard: 1,000 Employees

Response Due Date: October 13, 2025

PURPOSE
This Sources Sought Notice is issued for market research purposes only in accordance with the Buy Indian Act, 25 U.S.C. § 47. The Indian Health Service (IHS), California Area Office (CAO), is seeking to determine the availability and capability of qualified Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) to fulfill the requirement described below.

Responses from non-Indian firms will also be accepted and considered for informational/market research purposes. However, preference will be given to ISBEE/IEE firms in accordance with the Buy Indian Act.

This is not a solicitation and will not result in an award.

AGENCY MISSION

The Indian Health Service (IHS), an agency within the Department of Health and Human Services (HHS), is responsible for providing federal health services to American Indians and Alaska Natives from federally recognized tribes. The CAO’s mission is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level.

REQUIREMENT

Contractor shall provide installation, configuration, and integration of the NVR and Licenses into existing Exaq Vision VMS system. 

Scope of Requirement:

One (1) Exacq Vision VMS – Archiver EXQIP08144TR2XW IP 2U Rackmount X-series, 144TB, Windows or compatible newer model if the listed part is phased out.

Ten (10) single-camera licenses for Exacq Vision VMS – Archiver EXQIP08144TR2XW NVR.

Must be fully compatible with the existing Exacq Vision VMS – Archiver system.

Warranty:

Minimum of one (1) year on all parts and labor.

Desired: Extend warranty to align with the expiration of the existing Exacq Vision warranty.

Delivery Location: Sacred Oaks Healing Center, Davis, California

Period of Performance: 90 calendar days from award date.

BUY INDIAN ACT REQUIREMENTS

Firms self-certifying as ISBEE/IEE must provide the following:

Evidence of at least 51% Indian ownership.

Evidence of day-to-day management and control by Indian owners.

Evidence that the ISBEE/IEE firm will perform at least 51% of the work.

A copy of the owner’s Tribal Enrollment Card or Certificate of Indian Blood to verify eligibility.

NAICS Code. The NAICS Code for this work is 811212, Computer and Office Machine Repair and Maintenance. The small business standards, in millions of dollars, is $39.5 million. This size standard is the largest that a concern can be and still qualify as a small business entity for Federal Government programs. Size standards are the average annual receipts or the average employment of a firm. More information on how to calculate can be found at 13 CFR § 121.104 and 13 § 121.106, respectively.

FEDERAL REGISTRATION REQUIREMENTS

All interested vendors must be registered in:

System for Award Management (SAM): https://sam.gov

Invoice Processing Platform (IPP): https://www.ipp.gov

RESPONSE CONTENT

Interested parties should submit a capability statement including:

1. Business Information – Name, address, point of contact, phone number, email.

2. UEI Number – Current Unique Entity Identifier (UEI).

3. Business Size & Category – Indicate status under NAICS 334118 (ISBEE, IEE, 8(a), HUBZone, SDVOSB, WOSB, etc.).

4. ISBEE/IEE Documentation – Provide Tribal Enrollment Card or Certificate of Indian Blood.

5. Capabilities – Ability to provide the required NVR and licenses, including compatibility assurances.

6. Experience – Up to two (2) recent (within 3 years) examples of similar deliveries/installations of IT security systems.

7. Warranty Support – Ability to provide and manage warranty coverage as described.

8. Delivery – Confirmation of ability to meet the 90-day performance period.

POINTS OF CONTACT

Responses: All responses shall be submitted via email to Point(s) of contact listed below Email is the preferred method of communication for this requirement.

• Primary PoC. Jose Tapia, Contracting Specialist, Indian Health Service, California Area Office, 650 Capitol Mall, Suite 7-100, Sacramento, CA 95814, Phone (916) 930-3981, Email:  Jose.tapiaramirez@ihs.gov
• Alternate PoC. Ronda English, Contracting Officer, Indian Health Service, California Area Office, 650 Capitol Mall, Suite 7-100, Sacramento, CA 95814, Phone (916)591-3219, Email:  Ronda. English@ihs.gov

Disclaimer. This is not a solicitation for bids or proposals. IHS will not award a contract as a result of this Sources Sought.  The Government will not reimburse respondents for any costs associated with their response to this notice.