FEMA Region VI: IT Equipment

The Department of Homeland Security, Federal Emergency Management Agency, has identified a need to replace end-of-life laptops and acquire various IT peripheral equipment necessary to maintain operational capability, cybersecurity compliance, and workforce productivity.

The purpose of this Request for Quotation is to solicit quotations from authorized resellers and distributors for the supply of the brand-name equipment identified in the schedule of supplies, including Dell, Cisco, Samsung, Sharp, Crestron, and associated peripheral equipment.

This RFQ is issued as an open market total small business set-aside under NAICS 541519, Other Computer Related Services, with a small business size standard of 150 employees. Award will be made to the lowest-priced, technically acceptable responsible small business quoter whose quotation conforms to all requirements of this RFQ.

Offerors shall identify the exact brand name, model number, part number, and specifications of each item proposed. All quoted items must match the specified brand name, model number, part number, and configuration exactly. Substitutions, alternatives, or deviations will not be accepted unless expressly authorized in writing by the Contracting Officer.

Offerors must be authorized resellers or distributors of the specified brands. The Government reserves the right to verify reseller or distributor authorization directly with the original equipment manufacturer. Offerors shall provide a letter or certificate of authorization upon request. For purposes of this requirement, the prime quoter may satisfy the authorized reseller/distributor requirement by providing documentation demonstrating that the specified products will be procured through an OEM-authorized distributor or reseller channel. The prime quoter is not required to hold direct reseller/distributor authorization from each OEM, provided the documentation submitted is sufficient for the Government to verify the authorized source and channel eligibility of the quoted products.

The Government seeks quotes with a total price less than $370,000.00. Quoters should not interpret this figure as a ceiling or as a floor on offers. This information is provided as a courtesy to prospective offerors. The Government may select an offer for award with a price below, at, or exceeding this figure if it finds the quotation technically acceptable, price is reasonable, and funds are available.

Delivery shall be FOB Destination. Equipment shall be delivered within 70 calendar days after receipt of order. Shipment tracking information and delivery confirmation shall be provided upon request.

All questions and quotations shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Phone calls will not be accepted.

Quoters shall use the Open Market RFQ 70FBR626Q00000044 - FEMA Region VI IT Equipment identifier in all questions, correspondence, and quotation submissions.

Questions regarding this RFQ are due no later than September 17, 2026, at 12:00 p.m. Central Time. Questions shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Questions submitted after the deadline may not be answered. Oral questions or responses are not binding. Only written responses issued by the Contracting Officer are binding on the Government.

Quotations are due no later than September 23, 2026, at 12:00 p.m. Central Time. Quotations shall be submitted by email to the Contracting Officer, Destiny Dyson, at Destiny.Dyson@fema.dhs.gov. Quotations submitted by any other method may not be considered unless expressly authorized by the Contracting Officer.

Quoters are responsible for ensuring that quotations are received by the Contracting Officer by the due date and time. Late quotations may not be considered in accordance with applicable procedures.

For Dell laptop CLINs, offerors shall quote the exact configurations identified in the applicable attached manufacturer configuration sheets, including the listed hardware specifications and warranty/support packages, unless otherwise expressly authorized in writing by the Contracting Officer.

Partial deliveries are permitted, provided all required items are delivered no later than 70 calendar days after receipt of order. Partial delivery does not change the required final delivery date and does not constitute final acceptance of the order unless accepted by the Government. Manufacturer lead-time delays or backorders do not waive the required delivery date unless the Contracting Officer issues a written modification. Quoters should only quote items they reasonably expect to deliver within the required delivery period.

Clarification for CLIN 0001 and CLIN 0004: CLIN 0001 and CLIN 0004 require the same Dell Pro Max 16 configuration/specifications. Offerors shall use the Dell Pro Max 16 configuration sheet titled "Dell Pro Max 16 Plus (GIS)  - CLIN 0001 and CLIN 0004" for both CLIN 0001 and CLIN 0004. CLIN 0001 quantity is 11 EA. CLIN 0004 quantity is 15 EA. The difference between CLIN 0001 and CLIN 0004 is the quantity and intended use designation only.

Quotations shall remain valid for 30 calendar days from the quotation due date.