2026 TRB Annual Meeting exhibit space

Pursuant to FAR Subsection 13.106-1(b), the Federal Highway Administration (FHWA) intends to negotiate a single source purchase order with Hargrove, LLC, SAM.gov Unique Entity ID: HSBFK46MMLX1 to provide rental equipment for the 2026 Transportation Research Board (TRB) Annual Meeting (January 11–15, 2026) at the Walter E. Washington Convention Center in Washington, D.C.

For the TRB 2026, FHWA requires furniture, audio/video equipment, electrical, internet, spotting costs as well as carpet for a total of 4,100 square feet of exhibit space. Hargrove, LLC is the only on‑site vendor capable of supplying and installing equipment and carpet rentals.

The intent of this notice is not to request competitive quotes or proposals, and any information received from interested parties will only be considered solely for the purpose of determining whether a competitive procurement should be conducted. However, interested parties may submit a description of their firm's capabilities for satisfying this requirement, which demonstrates they possess the ability to successfully perform this effort. The responses must be received by December 16, 2025 at 11:00 AM Eastern Time. All questions concerning this matter should be addressed directly to Jason Motala at jason.motala@dot.gov.