HMS TimeControl Licensing Support and Maintenance

Combined Synopsis / Solicitation

RFQ # 52800PR260007470

Contracting Office: USCG, CG 914-2, Kearneysville, WV

Responses Due: On or before, Monday, 15 June 2026 at 12:00PM (Noon) EST

Total Small Business Set-Aside

Brand Name Only requirement – No substitutions

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12 and FAR Class Deviation (Number 25-21). This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

The solicitation number is 52800PR260007470 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. This RFQ is for HMS TimeControl Licensing Support and Maintenance.

Submit written offers only, oral offers will not be accepted. This combined synopsis/solicitation requires registration with the System for Award Management (SAM) at the time a quote is submitted, excluding outlined in FAR 4.1102(a). Registration information can be found at http://www.sam.gov. UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, AND CAGE CODE MUST BE INCLUDED.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The complete text of any of the provisions and clauses may be accessed in full at http://www.acquisition.gov/browse/index/far.

The procurement is a Firm Fixed Price and the is associated North American Industrial Classification System (NAICS) code is 541519 - Other Computer Related Services. The size standard for this NAICS is $34M. Product Service Code is: 7A21 - IT and Telecom—Business Application Software (Perpetual License Software).

The description of the requirement is required on behalf of United States Coast Guard (USCG). The objective is to procure HMS TimeControl Licensing Support and Maintenance to be renewed for the period of 6 July 2026 – 5 July 2027.

Line item 0001: QTY - 1, UNIT - EA, DESCRIPTION – HMS TimeCtrol Licensing Support and Maintenance Renewal from July 6, 2026-July 5, 2027 (300 Users)

Line item 0002: QTY - 1, UNIT - EA, DESCRIPTION -  HMS TimeCtrol Licensing Support and Maintenance Renewal from July 6, 2026-July 5, 2027 (1,200 Crew)

See “Attachment 1 – Requirements Document” for more details.

Period of Performance: 6 July 2026 – 5 July 2027   

Consignee and Destination: USCG Command, Control, Communications, Computers, Cyber and Intelligence Service Center (C5ISC), 408 Coast Guard Drive, Kearneysville, WV 25430.

Solicitation Response Due: On or before, Monday, 15 June 2026 at 12:00PM (Noon) EST – A response to the solicitation is due on or before the aforementioned date and time, IN WRITING, to the Contract Specialist Megan Maday, Megan.L.Maday@uscg.mil, and the Contracting Officer, Mark Rushing, Mark.A.Rushing@uscg.mil.

Award will be made to the LOWEST-PRICE technically acceptable quote.

This is a total Small Business set-aside.

This is a Brand Name Only requirement.

This solicitation includes the following attachments:

Attachment 1: Requirements Document

Attachment 2: FAR Clauses and Provisions

Attachment 3: Electronic Submission of Payment Requests (invoicing instructions for the United States Coast Guard).

Attachment 4: Brand Name Justification_Redacted

USCG Points of Contact:

Contracting Officer: Mark A. Rushing, Mark.A.Rushing@uscg.mil

Contract Specialist: Megan Maday, Megan.L.Maday@uscg.mil

Instructions: The USCG reserves the right not to answer all submitted questions. Written responses to the questions submitted for this solicitation will be provided to all contractors, with due regard to the proper protection of proprietary information.

The USCG will not provide information in response to telephone calls. Contacting other USCG personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process.

Paper copies of this solicitation will not be issued and telephone requests or fax requests for the solicitation will not be accepted.

UNIQUE ENTITY IDENTIFIER (UEI) NUMBER, FEDERAL TAX IDENTIFICATION NUMBER, and CAGE CODE must be included in the Vendors quote. All quotes submitted shall include cost breakdown, unit price, extended price, payment terms and discount offered for prompt payment.

All applicable FAR Provisions and Clauses are attached via “Attachment 2: FAR Clauses and Provisions.”  Please be sure to acknowledge the Provisions and Clauses in your response - changes or concerns regarding specific clauses should be addressed in your response or prior to.

Nonconformance with the instructions provided may result in disqualification or unfavorable evaluation.

Evaluation: The resulting purchase order from this solicitation will be issued as a FIRM FIXED PRICE purchase order. The purchase order will be made to the LOWEST-PRICE technically acceptable quote.

The USCG intends to award the purchase order based on the initial quote without engaging in exchanges. However, the USCG reserves the right to conduct exchanges with one or more of the vendors if determined by the Contracting Officer to be necessary and in the best interests of the USCG. The USCG may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received. Vendors are strongly encouraged to submit their best quote in response to this solicitation.

The Government will first review the quotes for completeness/compliance (everything required to be submitted has been submitted). If a quote is found to be incomplete/non-compliant, it may be removed from the evaluation process, and it will not be further evaluated. Then the Government will list the remaining quotes by price, lowest to highest, and will begin the technical quote evaluation with the lowest priced Offeror. Upon finding the Offeror who meets the brand name requirements (i.e. technical acceptability), the Offeror’s price will be evaluated for reasonableness. If the first quote evaluated is technically acceptable with a price that is reasonable, evaluation will stop. If the first quote evaluated is either not technically acceptable or has a price that is not reasonable evaluation will continue. Once the lowest reasonably priced, technically acceptable quote is found evaluations will stop.

The Government reserves the right to cancel this solicitation at any time.