IDIQ Dosimetry Badges and Monitoring - NWI POP: 06/01/2026 - 05/31/2027

Answers to Technical Questions 1. What was the total value of the most recent dosimetry services contract for the NWI HCS (i.e., the predecessor contract to this requirement)? The predecessor contract was a Firm Fixed Price contract with flawed pricing prompting this requirement to be resolicited as an Indefinite Delivery Indefinite Quantity (IDIQ) contract. 2. What is the expected total number of program participants (badge wearers) across all three locations Omaha (OVAMC), Lincoln (LVAMC), and Grand Island (GIVAMC)? The SOW references approximately 150 dosimeter badges; can you confirm whether this figure includes all badge types across all sites? There is a need for approximately 200 badges across all sites. 3. What is the expected number of Whole-Body dosimeters needed monthly? 150 4. What is the expected number of neutron-capable dosimeters needed monthly? Zero, our current license scope does not require this type of monitoring. 5. What is the expected number of extremity rings needed monthly? 5 6. Is there an estimate of the number of unreturned dosimeters per month, based on historical experience? This information will assist in accurate pricing for replacement badges. 10 7. Are return postage-paid shipping labels required under this contract, or does the Government handle return shipping? Yes, we require postage paid shipping labels 8. Is emergency dosimeter processing and analysis (within 24 hours of receipt) required under this contract? If so, should the cost of emergency processing be included in the monthly unit pricing, or priced as a separate line item? Yes, emergency processing should be included as a separate line item Statement of Work NWIHCS Imaging Radiation Dosimetry Contract Background: Provide radiation safety badges (dosimeters) to NWIHCS employees who are exposed to radiation as a function of their employment, as well as environment monitors for specified areas of NWIHCS buildings that contain equipment which emits radiation. Purpose of Project: To establish objective, technically defensible evaluation criteria for occupational radiation dosimetry services supporting a federal medical facility with extensive fluoroscopic, nuclear medicine, and research operations. We currently order dosimeters through Landauer. We enter a 2237 to obligate the funds and then pay for them on a credit card out of FCP 023 when we are invoiced quarterly. We would like to streamline the ordering and invoicing process through the utilization of a contract. Statement of Work Description of Work: Contractor will provide dosimeters to all employees who are exposed to radiation as a function of their employment and for specified areas of the hospital requiring monitoring outlined by the Radiation Safety Officer. Frequency of monitoring will be quarterly or monthly as determined by Radiation Safety Officer and contractor will provide each monitor as ordered. Contractor will provide individual radiation dose reports from said dosimeters. Schedule of Deliverables: Period of Performance: 07/01/2026 07/01/2027 With option years 1, 2, 3, and 4 Description of Tasks and Associated Deliverables: Provide personal whole-body and extremity dosimetry badges as well as area monitoring badges and radiation dosimetry reports per Radiation Safety Officer weighted technical evaluation criteria. Reports: Web-based portal availability to dosimetry reports. Contractor Qualifications: Provide dosimeters meeting the regulatory rerequirements established in Title 10, of the Code of Federal Regulations, Part 20, Standards for Protection against Radiation (10 CFR Part 20) (Ref. 1), which requires licensees to determine and record occupational exposures to demonstrate compliance with dose limits for adults (including declared pregnant women), an embryo/fetus, and minors and to supply and direct the use of individual monitoring devices. Hold current NVLAP accreditation for: Whole-body dosimeters Extremity dosimeters Meet all applicable portions of: ANSI N13 Series ISO/IEC 62387 Standards Evaluation and Award Factors: Specialized skills, expertise, knowledge: Ability to detect and report as little as 1 millirem of radiation exposure, multi-element filter packs within OSL technology that allows for re-readability as well as discrimination of radiation energy and type (as explained in market research) and provide Multiple Employer Total Exposure Reports (METER). Low-Dose Performance (Whole-Body Dosimetry) High Weight Minimum detectable dose Minimum reportable dose Ability to report and trend doses 1 mrem Impact on ALARA tracking for low dose, high-frequency exposure groups Rationale: Low-dose sensitivity is critical for fluoroscopy staff, physicians, and long-term cumulative exposure assessment. Extremity Dosimetry Accuracy & Robustness High Weight Detector technology (TLD vs. OSL) Sensitivity at Hp(0.07) Angular and energy response Reliance on declared radiation field assumptions Ability to adapt to changing clinical practice without loss of accuracy is dose reporting Rationale: Extremity doses are among the most frequently challenged and scrutinized in medical radiation protection programs. Energy Discrimination & Radiation Differentiation High Weight Ability to distinguish: Photon energies across diagnostic ranges Beta vs. photon exposure Mixed-field performance Algorithmic correction methods Rationale: Medcal radiation fields are rarely monoenergetic or static. Dosimeter Re-read Capability & Data Integrity Moderate to High Weight Ability to re-read dosimeters Demonstrated signal stability Validated correction factors for repeated reads Documentation supporting forensic dose reconstruction Radiation Dose Investigation & Adjudication Support High Weight Formal investigation workflows ALARA exceedance analysis Historical dose comparison Expert technical support during: NRC (Nuclear Regulatory Commission) inquiries Worker compensation cases Legal challenges Institutional Experience in Federal Medical Settings Moderate Weight Demonstrated experience supporting: VA facilities Academic medical centers Long-term occupational dose records Continuity with historical dose methodologies Program Office Point of Contact and/or Contracting Officer Technical Representative (COTR): Jonnie Altstadt, 402-995-3397, jonnie.altstadt@va.gov Government Furnished Property: none. Contractor Personnel Security Requirement: none. Delivery and Packing, Inspection/Acceptance requirements, Warranty: Badges will be delivered to Omaha Badges OVAMC Radiology c/o Radiation Safety Officer 4101 Woolworth Ave Omaha, NE 68105 Lincoln Badges LVAMC Radiology c/o Radiology Supervisor 420 Victory Pkw Lincoln, NE 68510 Grand Island Badges GIVAMC Radiology c/o Radiology Supervisor 2201 N Broadwell Ave Grand Island, NE 68803