MPLS - Solicitation - Fresh Air Vent Cleaning Services

UNRESTRICTED SOLICITATION FINAL EXTENSION FRESH AIR VENT CLEANING SERVICES - MPLS STATEMENT OF WORK Minneapolis Veteran Affairs Health Care System “Fresh Air Intake Cleaning Service” Statement of Work: One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation. Contractor will provide all tools, materials, equipment and labor to perform these services.

Contractor will need to provide and erect scaffolding outside of the facility for this project. Height of scaffolding will be between 80-100 feet. Contractor’s Supervisor or Project Manager (PM) must be OSHA 30 certified. Contractor will be required to clean six (6) fresh air intake vents over the course of 12 months (or less). Contractor is responsible for dust control. Polly barrier containment must be installed around the area being cleaned.

HEPA filter must be in place and operating to create a negative pressure environment to eliminate dust. Vent cleaning services will be performed between January 1, 2025 and December 31, 2025. Cleanings services will need to be scheduled around patient care. Coordination between clinics, COR, HVAC Supervisor and contractor is critical so disruption to patient care will be at a minimum. Services will be schedule based on area availability.

Scheduling: Scheduling will be coordinated by the HVAC Shop Supervisor. Working hours: Work will be performed on Saturdays and Sundays from 7:00 am – 7:00 pm. Additional hours must be coordinated through the COR. Work will not be performed federal holidays.

Observed Federal Holidays: New Year’s Day Martin Luther King Birthday Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Safety: Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

Security: Contract personnel need to obtain a vendor’s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. Contractor’s Technicians are required to check in with the COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily.

Parking/Storage: Parking is available in parking lots 11, 43A and 43B for vehicles (automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police. END