Sources Sought - Fresh Air Vent Cleaning Minneapolis VAMC

The Minneapolis VAMC requires fresh air vent cleaning services in accordance with the draft Statement of Work (SOW) below. This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement. If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a description of proof of capability to:

Joey Bloomer, joseph.bloomer@va.gov on or before October 15th, 2024. Only emailed responses will be considered. Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

1. Identify your organization's socio-economic category.

2. State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). Â *If applicable, VAAR Provision, 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* *If applicable, FAR Provision 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* STATEMENT OF WORK Minneapolis Veteran Affairs Health Care System General: One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote.

Assessment must be completed prior to the closing date of the solicitation. Contractor will provide all tools, materials, equipment, and labor to perform these services. Contractor will be required to clean six (6) fresh air intake vents over the course of 12 months (or less). Contractor is responsible for dust control. Polly barrier containment must be installed around the area being cleaned. HEPA filter must be in place and operating to create a negative pressure environment to eliminate dust.

Vent cleaning services will be performed between January 1, 2025 and December 31, 2025. Cleanings services will need to be scheduled around patient care. Coordination between clinics, POC, HVAC Supervisor and contractor is critical so disruption to patient care will be at a minimum. Services will be schedule based on area availability.

Scheduling: Scheduling will be coordinated by the HVAC Shop Supervisor. Working hours: Work will be performed on Saturdays and Sundays from 7:00 am 7:00 pm. Additional hours must be coordinated through the POC. Work will not be performed federal holidays.

Observed Federal Holidays: New Year s Day Martin Luther King Birthday Washington s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day Safety: Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

Security: Contract personnel need to obtain a vendor s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. Contractor s Technicians are required to check in with the POC upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and POC daily.

Parking/Storage: Parking is available in parking lots 11, 43A and 43B for vehicles (automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.