CONFERENCE ROOM A-B UPGRADE EQUIPMENT

Page 2 of 2 THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541519 (size standard of $34 Million). Responses to this sources-sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources-sought, a solicitation announcement may be published. Responses to this sources-sought synopsis are not considered adequate responses for a solicitation announcement. Southern Arizona VA Health Care System (SAVAHCS) needs to upgrade the existing Conference Room A&B Audio Visual System to align with facility needs. The existing system is outdated and is unreliable for events that are frequently held in these Conference Rooms. This upgrade will allow non-subject matter experts in audio visual equipment to conduct presentations, trainings, and Teams meetings. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide the below requirement. The contractor shall provide and be responsible for the shipment and delivery to Southern Arizona VA Health Care System at 3601 S 6th Ave. Tucson, AZ 85723. Item Information: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 2.00 EA __________________ __________________ Samsung QN90D LOCAL STOCK NUMBER: Samsung QN90D 0002 1.00 EA __________________ __________________ Samsung QN85QN90DAFXZA LOCAL STOCK NUMBER: Samsung QN85QN90DAFXZA 0003 10.00 EA __________________ __________________ Samsung AN55QN90CAFXZA LOCAL STOCK NUMBER: Samsung AN55QN90CAFXZA 0004 3.00 EA __________________ __________________ Peerless Industries Mount LOCAL STOCK NUMBER: MOUNTS 0005 4.00 EA __________________ __________________ Vaddio Primeshot 20 LOCAL STOCK NUMBER: Vaddio Primeshot 20 0006 1.00 EA __________________ __________________ Netgear POE M4250 LOCAL STOCK NUMBER: Netgear POE M4250 0007 3.00 EA __________________ __________________ AtlasIED AP-S15IP LOCAL STOCK NUMBER: AtlasIED AP-S15IP 0008 1.00 EA __________________ __________________ Extron IPCP Pro 250XI LOCAL STOCK NUMBER: Extron IPCP Pro 250XI 0009 1.00 EA __________________ __________________ Extron MBU 123 LOCAL STOCK NUMBER: Extron MBU 123 0010 2.00 EA __________________ __________________ Extron TPL Pro 1025T LOCAL STOCK NUMBER: Extron TPL Pro 1025T 0011 1.00 EA __________________ __________________ Extron DMP 128 Plus C LOCAL STOCK NUMBER: Extron DMP 128 Plus C 0012 3.00 EA __________________ __________________ SF 26CT Pair LOCAL STOCK NUMBER: SF 26CT Pair 0013 2.00 EA __________________ __________________ XPA 2001-70V LOCAL STOCK NUMBER: XPA 2001-70V 0014 1.00 EA __________________ __________________ NAVigator LOCAL STOCK NUMBER: NAVigator 0015 1.00 EA __________________ __________________ License Expansion 16 Endpoints LOCAL STOCK NUMBER: 16 ENDPOINT 0016 9.00 EA __________________ __________________ NAV E 101 LOCAL STOCK NUMBER: NAV E 101 0017 13.00 EA __________________ __________________ NAV SD 101 LOCAL STOCK NUMBER: NAV SD 101 0018 8.00 EA __________________ __________________ 4k Premium HighSpeed Ultra-Flex LOCAL STOCK NUMBER: ULTRA-FLEX GRAND TOTAL __________________ 1. Scope. The scope of this award includes equipment and installation services only. 2. Specific Tasks. Existing Audio-Visual System in Conference Room A&B is outdated and unreliable for public facing events that are frequently held in the space. This room is used for Executive Leadership Team meetings, VISN Executive Team in-person and virtual events, Community events, and training. 3. Salient Characteristics. This vendor needs to provide the following equipment: 98 display screen, quantity 2 85 display screen 55 display screen, quantity 10 Mount, quantity 3 PTZ camera, quantity 4 Ethernet switch POE Rack mountable PDU, quantity 3 Control processor Control processor mount Touch panel tabletop, quantity 2 Digital signal processor Ceiling speakers (pair), quantity 3 Audio amp 70, quantity 2 NAVigator NAVigator expansion AV over IP encoder, quantity 9 AV over IP decoder, quantity 13 6 HDMI cable, quantity 8 Deliverables: General requirements: 4. Task 2. General requirements for this package are: Simple touch panel Graphic User Interface (GUI) that allows users to setup the AV system to conduct Teams meetings, training events, or briefings without assistance from Technical Support. Simple touch panel GUI operations to combine and separate the AV system in Room A & B. The touch panels in both rooms will mirror each other when the rooms are combined. This allows users to control the AV system from the touch panel at either podium. Install as many components as possible in the secure telecommunications room to minimize the risk of users tampering with or damaging the AV system components. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the product that fulfills the required specifications. If you are interested and capable of providing the sought-out supplies, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code (541519) identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to Anette.doan@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 08/22/2025, at 12:00 p.m. Pacific Standard Time (PST). If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.