VMU Rack Washer and Bedding Dispenser

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The intended contract is a firm-fixed price. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide Upgrade of Tecniplast Rack Washer and Acquisition of 2 Tecniplast Bedding Dispensers as outlined below in support of the Veterans Health Administration, VA Puget Sound Health Care System, 1660 South Columbian Way, Seattle, WA 98108. Potential candidates having the capabilities necessary to provide for this requirement at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Nazanin Kreiner at Nazanin.kreiner@va.gov no later than July 17, 2026, 1PM, Mountain Time. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP, or any other Federal contract. NAICS Code 33999 with size standard of 550 employees, is applicable to determine business size standard. Please indicate whether proposed system is manufactured in the United States. Any questions or concerns may also be directed via email to Nazanin Kreiner at Nazanin.kreiner@va.gov. Telephone inquiries will not be accepted. Vendors must be authorized re-sellers of the OEM and provide an authorization letter from the OEM. Salient Characteristics For Upgrade of Tecniplast Rack Washer and Acquisition of 2 Tecniplast Bedding Dispensers in the Veterinary Medical Unit Background The Veterinary Medical Unit at VA Puget Sound has a requirement for upgrades to and replacement of equipment used to clean and to fill rodent housing cages with fresh bedding. The requested equipment has been approved and supported by VA Office of Research and Development through the LAM (Laboratory Animal Major Equipment) grant mechanism. The Tecniplast rack washer (Tecniplast Model RW900GP, SN 901507) was installed as new equipment in 2012, and is now 14 years old. This washer is key to our facility s function, in use every day of the week to clean cages, cage lids and wire-bar tops, feeders, bottles, enrichment items/cage furniture, cage racks, buckets and food barrels, and carts. For this reason, we need to extend the functionality of the Tecniplast rack washer now in use. A curated list of parts was provided by the Tecniplast technician. The installation of these parts (upgrade) will be performed by our in-house R&D Lab Operations Manager. Equipment that is used to fill the rodent housing cages (an older model Tecniplast Model 9BDS+, SN 321238) must be replaced. We need to acquire 2 stand-alone bedding dispensers (Tecniplast Model UP&DOWN Stand Alone Bedding Dispenser) to replace the poorly functioning existing bedding dispenser and to add a dispenser to a separate facility location where staff have been doing cage setup by hand. Onsite setup and training of bedding dispensers is performed by the vendor. Salient Characteristics Curated Parts List for upgrade/ repair of Tecniplast rack washer (Tecniplast Model RW900GP, SN 901507) Must be OEM parts obtained from Tecniplast, USA Must be packaged per manufacturer requirement Must include shipping in total cost. Item Description Part Number Qty 1 BUTTERFLY VALVE OMAL 494 CLAMP BS 4825 2"1/2-63,5+ DA+1 PN.ACT P-C0004760-00 5 2 BUTTERFLY VALVE OMAL 494 CLAMP BS 4825 2"1/2-63,5 + DA+1 PN.ACT_90°OP.ADJ P-C000477Q-00 3 3 BUTTERFLY VALVE OMAL 494 CLAMP BS 4825 2"1/2-63,5 + 2STAGE+1 PN.ACT P-C000478S-00 1 4 SILICONE CLAMP GASKET 2" PRIKG120003 3 5 CLAMP GASKET 4" (101) PRIKG140001 1 6 BUTTERFLY VALVE OMAL 494 CLAMP BS 4825 1"1/2-38,1 + DA+1 PN.ACT P-C0004741-00 4 7 1"1/4 CLAMP GASKET PRIKGI11402 10 8 2" CLAMP PRIKMI20003 1 9 STANDARD CYLINDER DSBC-63-160-PPV-A D.50 STROKE 160 STD ISO 15551 DBLE ACT PPNCL0630L4 2 10 PROXIMITY SENSOR SMT-8M-A-PS-24V-E-0,3-M8D PPNFM000006 2 11 PNEUMATIC VALVE SERIES Y DN20 PPNVR000026 1 12 PTFE CLAMP GASKET 3/4" PRIKG103401 4 13 CLAMP 3/4" - 1" - 1" 1/4 PRIKMI03401 1 14 STEAM TRAP KLINGER DTF + CLAMP DSTD00340100X10 1 15 GASKET FOR CLAMP CONNECTION 1/2" PRIKGI01201 2 16 1/2" CLAMP PRIKMI01201 1 17 BUTTERFLY VALVE OMAL 494 CLAMP BS 4825 3"-76,1 + DA+1 PN.ACT P-C000486P-00 1 18 2"1/2 CLAMP CONNECTION GASKET PRIKG121204 2 19 PROXIMITY SENSOR IB040BM46VB3 PCEIP000031 2 20 PRESSURE REDUCER MS4-LR-1/4-D5-AS PPNRD000004 1 21 SINGLE-EFFECT PNEUMATIC VALVE PPNELA00026 2 22 DOUBLE-EFFECT PNEUMATIC VALVE PPNELA00027 2 23 SINGLE-EFFECT PNEUMATIC VALVE 3 WAYS PPNELA00028 2 24 ELBOW QUICK CONNECTION D6 G 1/4" + OR GASKET PPNRSGB3000 5 25 QUICK CONNECTION D6 G 1/8" + OR GASKET PPNRSGB2000 5 26 QUICK CONNECTION D6 G 1/4" + OR GA SKET PPNRSDB3000 4 27 QUICK CONNECTION D6 G 1/8" PPNRSDB2000 4 28 QUICK CONNECTION D.6 M5 PPNRSDB1000 4 29 FLOW REGULATOR D6 G 1/8" + OR GASKET (UNLOAD) PPNRSGB20R1 4 30 FLOW REGULATOR D6 G 1/8" + OR GASKET (LOAD) PPNRSGB20R0 4 31 RILSAN TUBE 6X4 BLUE PTFR06040B0 5 32 RILSAN TUBE 6X4 RED PTFR06040R0 5 33 M12 PLUG QUICKON 0,34MM2 PHOENIX: SACC-M12MS-4QO-0,34 PCESP000009 4 34 PROCESS PUMP PB1011-F01-1002 W/BUILT-IN SOLENOID VALVE/EPDM CONN. MALE M8 PPDP0000029 4 35 QUICK CONNECTION SERTO D.8 - 1/8" cod. SO 21121-8-1/8 PPNRSDC2001 8 UP&DOWN - Stand Alone Bedding Dispenser (quantity = 2) Power supply requirements: Single Phase 115V / 60Hz Must include features: - Shipping, setup and training in total cost -Automatic electric driven lifting system: > Recessed position for bedding refilling operations > Raised position for bedding dispensing operations - #2 Separate bedding (or selected enrichments) processable - #2 Minimum level sensors - #2 Independent augers for accurate material dispensing - Dispensing triggered by ultrasonic sensors - #20 Different dosage volumes settable - 3.5" Colored touchscreen operator interface - Operator protection system inclusive of double filtration level (G4+F7) - Automatic adjustable working height for operator ergonomics - Light Bedding Kit inclusive of #2 stirrers with 24V motors - Up&Down Additional lifting control pad Overall dimensions in resting position (L x W x H): 51.6" x 33.1" x 39.4" h Max height in working mode: 76.8" Bedding loading height: 36 Include 2 Power Cables (16' 5") Specific Tasks Delivery: a. Notify COTR at least two weeks before shipment occurs for planning for delivery, installation and training b. Package and ship all equipment and components to the manufacturer specifications c. Delivery address: Veterinary Medical Unit Warehouse 90D Bldg. 100 1660 South Columbian Way Seattle, WA 98108 Installation and Training (for Bedding Dispensers): d. must be provided by Manufacturer approved technicians e. must be scheduled no later than 2 weeks after the scheduled delivery date. Performance Monitoring The performance of the contractor will be supervised by the COR, or by a designee such as the Veterinary Medical Unit Supervisor. The COTR is responsible for certifying the inspection and acceptance of products provided. Security Requirements This requirement is for parts and equipment only. The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. Background Investigation is not required. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.