Vehicle HVAC System Repair and Maintenance Grand Junction, Colorado

Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information. If your company is interested, please read this notice entirely and submit the required information, as requested herein. Vehicle HVAC System Repair and Maintenance Grand Junction VA Medical Center, Colorado BRIEF SCOPE OF WORK (This is for information only) IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting. The Grand Junction VA Medical Center (GRJVAMC) has a vehicle (2013 Freightliner) experiencing issues with the air conditioning not providing conditioned (cool) air. Labor, manufacturer-approved parts and materials, and equipment shall be provided in order to complete tasks identified below: Mandatory Tasks and Deliverables. (CLIN 0001). Identify the problem and repair vehicle (license plate #VA22603 2013 Freightliner MBC Front Engine Commercial Bus Chassis. Style: Chassis Bus, Engine: 6.7 L I6 CRDI Diesel. Manufacturer: Freightliner Custom Chassis Corp (FCCC)) Conduct a detailed inspection of the entire HVAC system. Provide a written diagnostic report outlining the issues found. The report shall be submitted within five business days of initiating the task. Inspect and repair faulty generators, ensuring they do not smoke and produce sufficient power as recommended by the manufacturer. Replace or repair dead batteries powering the generators. The generators and batteries should be functional and properly installed. Reinstall and tighten loose suction side lines at the TXV for both cab and rear AC units (for both vehicles if necessary). Install a new O-ring on the rear unit (left side) where identified. Conduct vacuum and leak tests to ensure no leaks are present. Charge the HVAC systems with the appropriate (manufacturer recommended) amount of R134A Freon. Ensure the systems are charged correctly to manufacturers specifications. The vehicle shall be tested to confirm proper cooling. Diagnose and repair or replace leaking heater control valves. Realign and correctly mount new compressors, ensuring belt tensions are set properly (to manufacturer s recommendation). Ensure heater control valves toggles both sides of the coolant flow. Perform a complete functional test of both front and rear HVAC systems. Conduct a quality control inspection to ensure both systems are operating correctly and meet DOT inspection standards. Provide a detailed report on system function and any recommendations for further action, if necessary. The Contractor shall provide a detailed written report of the diagnostic results and repairs completed. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor. This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items. The vehicle is drivable, and the VA staff are able to drive the vehicle to the awarded vendor s facility for repairs upon award of a contract. However, a site visit will be available during the solicitation phase for any interested vendors to inspect the vehicle located at: Grand Junction VA Health Care System 2121 North Avenue, Grand Junction, CO 81501 **The dates and times for the site visit shall be provided when the actual solicitation is posted on SAM.gov** IMPORTANT NOTE: This RFI (Request for Information) is for information only. No award will be made from this RFI. QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507. Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 MST on February 6th, 2026, as to your company s ability to perform service per this brief Scope of Work. If interested, please provide the following: Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products* Company s business size in relation to NAICS 811111 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business): SAM UEI: FSS/GSA contract # (if applicable): **Indicate Open Market if items are not included on FSS/GSA/etc.** How soon would an appointment be available for vehicle repairs once a contract is awarded?: Only written responses, to items 1 through 5 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes. DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI. Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/ Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp