Pharmacy Compounding Trailer Lease

Contractor Responsibilities: In addition to the other requirements contained herein
or in other areas of the solicitation and/or resultant contract, the contractor shall be

responsible for the following:
a. The contractor shall make an on-site visit prior to delivery to work with KCVA
engineering staff for any pre-delivery issues (power, plumbing, water waster, remote
monitoring, etc.) at no cost to KCVA. The contractor will also be responsible for
transporting the IV Preparation Trailer to the site location at the KCVA.
b. Exterior dimensions of the IV Preparation Trailer size shall be between 8’ and 12’ wide
and 50’ and 57’ long.
c. Trailer shall contain:
(1) A workroom for up to 2 workstations
(2) Non-hazardous anteroom
(3) Non-Hazardous IV preparation/buffer room
(4) Hazardous anteroom
(5) Hazardous IV preparation/buffer room
(6) Two laminar airflow hoods for non-hazardous compounding
(7) Two biological safety cabinets for hazardous compounding
(8) Two refrigerators
d. All out of warranty maintenance and service of the Trailer and Equipment to include all
preventative maintenance, service calls, transportation, parts, and labor provided via a
maintenance agreement with the KCVA.
e. All Preventative Maintenance, licensures, inspection, adjustments, calibrations, shall
be current with no lapses or pending discrepancies. Note: The VA reserves the right to
request copies of all documentation relating to the equipment. Evidence of performance
of recommended maintenance shall be provided by the contractor upon request from the
VA. All certifications required initially, and every six months will be provided by the
vendor.

f. Mobile IV Preparation Trailer and Equipment shall remain in place during the duration
of the contract.
g. IV Preparation Trailer shall maintain proper temperature, humidity and pressure to ensure maximum operation, calibration, and care of equipment and to ensure staff comfort and medication viability. Provide logs daily showing these ranges are being maintained.
h. HVAC System to maintain IV Preparation Trailer environmental systems.
a. Temperature range 60° to 66° Fahrenheit
b. Humidity 30% to 60%
c. Pressures:
Hazardous Drug Buffer Room -0.01 to-0.03
Non-Hazardous Drug Buffer Room. 0.02-0.05
Contractor will allow KCVA to install Temp Trak sensors inside the trailer which monitor temp, humidity and pressure inside the trailer. The sensors will be installed using an adhesive that can be removed at the end of the trailer use.
i. 24-Hour per Day, 7 Days per Week, telephone technical support (telephone technical
support shall be provided within 1 hour of the phone call being made).
j. On-site emergency repair service within 4 hours of notification24-Hour per Day, 7 Days per Week.
The contractors’ repair personnel should maintain constant communication with the COR
concerning the status of the repairs so that the COR can notify other medical personnel of potential
downtime affecting patient care. All repairs shall be conducted ASAP unless otherwise coordinated
with the COR. These services (to include all travel, labor, per diem, parts, and equipment) shall be provided via a maintenance agreement.
k. On-site non-emergency service within 24 hours of notification during normal business
operations (Monday through Friday, 8am-5pm). The contractors repair personnel
shall maintain constant communication with the COR concerning the status of the
repairs so that the COR can notify other medical personnel of potential downtime
affecting patient care. All repairs shall be conducted during normal business hours (8am
to 5pm) unless otherwise coordinated with the COR. These services (to include all

travel, labor, per diem, parts, and equipment) shall be provided via maintenance
agreement.