Notice of Intent to Sole Source For CFORT Shelter Systems

VETERANS HEALTH ADMINISTRATION Containerized Fold Out Rigid Tactical Shelter (C-FORTS) STATEMENT OF NEED TITLE OF CONTRACT: Veterans Health Administration Mobile Deployable Containerized - Fold Out Rigid Tactical Shelters (C-FORTS) SCOPE OF WORK: The Veterans Health Administration currently has a requirement to procure an expandable self-contained stand-alone mobile fold-out shelter that will serve the Veteran and civilian populations as a medical clinic. The shelter would be used to create a clinic for the care of Veterans. BACKGROUND: VHA Office of Emergency Management has purchased numerous Mobile Deployable Fold-Out Medical Shelters. These units were purchased to deploy, allowing access to care for Veterans and civilians when brick-and-mortar facilities are compromised. These units have deployed to several exercises, COVID responses, and disaster locales in support of OEM mission support. Over the last two years, deployments with the CFORT fleet have increased, and the addition of another CFORT will allow OEM to keep up with demand and increase its response and readiness capabilities. The C&A requirements do not apply; a Security Accreditation Package is not required. OBJECTIVES: The contractor shall perform the mandatory tasks and provide specific deliverables described below within the performance period stated in this Statement of Need (SON) Provide Containerized Fold Out Rigid Tactical Shelter (C-FORTS) Unit - The contractor will provide the Containerized Fold Out Rigid Tactical Shelter. C-FORTS Construction Will be constructed so that it is reinforced to be able to withstand movement over the road. This reinforcement must protect the Fold Out Medical Shelter to maintain the exterior integrity, allowing it to be successful in rapid deployment. Exterior of C-FORTS - Will consist of hard side walls, roof, and floor. The walls, roof, and floor should fold and unfold in a manner that allows the unit to travel within the legal dimensions over the road. The Fold Out Medical Shelter, once expanded, will provide three (3) exam rooms and one (1) office area. Leveling of C-FORTS - Must have a mechanism in place to allow it to be leveled on surfaces that consist of hard stand (blacktop, concrete) as well as grass, dirt, and gravel areas. The Fold Out Medical Shelter should be constructed so that a maximum of three (3) unskilled laborers can deploy/redeploy within 60 minutes C-FORTS Entry Ways - Will have doors entering the waiting area/office area of the unit. The exam rooms will have a door for entry/exit from inside the unit. The doors into the structure and doorways into the exam rooms. All door thresholds should be designed to allow a wheelchair to maneuver without difficulty. Windows The exam rooms will have a window that can be opened to allow air circulation as necessary. The window must have a locking mechanism in place. A screen covering the open portion of the window must be provided. A window shade will be provided for privacy. Awning - Will have a deployable awning unit outside of the exterior doors that will provide shade and shelter during rain or other inclement weather. HVAC - Will be equipped with Heating, Ventilation, and Air Conditioning (HVAC) that is attached to the unit and has the ductwork installed inside the walls/ceiling, allowing sufficient airflow to cool and heat the inside. The Unit must be able to maintain a constant interior temperature of 68 °- 70 ° Fahrenheit, with outdoor temperatures ranging from -25o to 120 ° Fahrenheit. Power - Must be wired for 120/240-volt electric, 125-amp single-phase convertible load center. There must be at least a 100-amp breaker for permanent power connections for shore power/generator. The three exam rooms must have a minimum of one 110V dual outlet located within the room. The office area and waiting area will have two (2) 110 v dual outlets located within the walls. Power Connections Will have external electrical connections that will allow the unit to be connected to shore power and generator power Generator - An appropriately sized generator (20kw) that can power the unit to the above specifications will be provided. This generator will operate on diesel fuel. The generator will be outfitted in a manner that allows it to be maneuvered by hand or other means that do not require material handling equipment (forklift, etc.). Tie Down System - The unit will be constructed so that it can be secured during heavy winds. The building will be designed to sustain wind speeds up to 125 mph. The tie-down straps will be provided along with illustrations for properly installing and securing them to the ground. Outside Appearance - The outside of the unit will be tan in color and branded with the Veterans Affairs Logo on all four sides of the structure. Interior Rooms There will be three (3) exam rooms and one (1) MSA office area. Interior Walls - The interior walls will be made of a solid material that will allow them to be cleaned and disinfected without causing any damage to the finish. Flooring - The flooring inside the Fold Out Medical Shelter will be of a membrane material that will allow the floors to be damp-mopped without causing water damage. The floor should consist of a texture that prevents slippage under dry and wet conditions. Data Ports - Will be equipped with a minimum of one data port connection in each exam room. The office area will be equipped with a minimum of two data ports. The CAT 6 cables will be routed through the walls of the unit, and all will terminate at one central location. The CAT 6 cable and each data jack will be labeled, identifying the destination. All data jack connections will be tested to CAT 6A standards. Modular equipment to be provided with the unit Soap Dispenser Paper towel dispenser Exam Room Furniture The exam rooms will be equipped with the following. Exam Table with cabinet one per room, Adjustable Stool for provider one per room Exam Light one per room Sink (3) Self-contained with tanks capable of holding a minimum of five (5) gallons of portable and gray water that are stored underneath the sink. Stationary Office Chair one per room MSA Area Furniture The office area will be equipped with the following. Modular Desk or folding equivalent desktop. Stationary Office Chair Four (4) Trailer or Method of Movement - The Containerized Fold Out Rigid Tactical Shelter will be moved on a trailer that can be towed with a standard ball hitch or pintle hook. This trailer must be road-worthy and have all appropriate lights, brake lights, and turn signals. The trailer will be equipped with electric brakes and has a 7-pin round connector providing electric and control to the brakes and lights. Upload/Offload of Shelter - The unit will be constructed to upload and offload from a trailer using only integrated mechanisms and without utilizing any additional material handling equipment such as a forklift or crane. Storage Compartments on Trailer - The trailer will have storage compartments permanently mounted to allow storage of additional equipment as deemed necessary by the Veterans Health Administration Office of Emergency Management (VHA OEM). All compartments will be keyed alike. Fire Extinguishers - Fire extinguishers mounted inside according to the applicable laws and statutes will be provided for each of the Fold Out Medical Shelters. Entry Ramps - Must conform to the ADA guidelines. Will be provided for each of the Fold Out Medical Shelters. These ramps should have handrails that are easily mounted on both sides of the ramp and are continuous. DELIVERY - The contractor will be required to deliver the Fold Out Medical Shelters to the location listed upon completion. The fold-out medical shelters will be delivered to the destination. The address for delivery will be: VHA OEM 510 Butler Avenue Martinsburg, WV 25405 Attn: Christopher Begeal WARRANTY The contractor will provide a minimum warranty of 10 years on the structure of the Fold Out Medical Shelter. The contractor will provide the warranty information for equipment manufactured by the contractor so that the manufacturer's warranty can be put in place. TRAINING The contractor will provide the appropriate training to VHA OEM staff on the proper way to load/unload the Containerized Fold Out Rigid Tactical Shelters (C-FORTS), setting up and taking down the operational equipment inside the unit. Additionally, the care and maintenance of the shelter, trailer, and associated equipment. The location and time of the training will be coordinated with the PM/COR. WRITTEN DOCUMENTATION The contractor will provide a comprehensive owner s manual and a laminated quick operational guide for each unit.