Full Body Phototherapy

Page 5 of 6 Page 1 of In accordance with FAR 10, Market Research, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to the Sources Sought Notice. The purpose of this announcement is to gain market research knowledge of potential qualified sources and their size classification. The Department of Veterans Affairs, Wilmington VA Medical Center, 1601 Kirkwood Hwy, Wilmington, DE 19805, is seeking potential sources capable of providing (1) one full body phototherapy unit in accordance with the Draft Statement of Need (SON) below. Please include the following information in your response: Company name Address Contact person name, phone number and email address SAM UEI # Business size/classification/type (i.e. 8a, Hubzone, SDVOSB, VOSB, etc.) FSS/eCAT/SAC/NAC/NITTAC/NASA SEWP or any Government held contract, if applicable provide the number. NAICS: 339112 Size Standard: 1000 Employees Provide brochures, pamphlets, hyperlinks, or any other materials necessary to determine material capabilities including special features and any express or implied warranties. Please answer the following questions: Are you the manufacturer, distributor, or equivalent solution to the above items? If not, can you provide additional information, as shown below? This confirms compliance with the nonmanufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, Point of Contact, and size status (if available). If you re a small business, are you an authorized distributor/reseller for the items identified above? If so, please include your letter of authorization on the OEM s letterhead. If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, or modify the items requested in any way? If you do, state how and what is changed, assembled, or modified. Responses to this Sources Sought Notice shall be submitted directly via email to jefferson.mann@va.gov. Responses that only include generic marketing material and do not provide for capability to meet requirements listed in the SON may not be considered. Responses must be received no later than 6:00 am ET, 11/10/2026. No solicitation document is available at this time. This notice is simply for Market Research Purposes Only. All information received in response to this RFI that is marked as proprietary will be handled accordingly. The VA will not reimburse any potential contractors for any costs associated with this Sources Sought Notice. Statement of Need Department of Veterans Affairs Wilmington VA Medical Center, Wilmington, DE 19805 INTRODUCTION/BACKGROUND: The Dermatology Department at the Wilmington VA Medical Center, Wilmington, Delaware, is currently using a full body phototherapy cabinet that is at its end of life (24 years old). The current full body phototherapy is requiring repairs where replacement parts are no longer being produced. Full body phototherapy is a medical treatment that exposes the patients entire skin surface to controlled doses of ultraviolet light to calm overactive immune cells, reduce inflammation, and relieve chronic skin symptoms. OBJECTIVE: The Patient Care Services (PCS) Department at Wilmington VAMC requires the one-time acquisition of 1 (one) full body phototherapy, with a minimum of 1 year manufacturer s service warranty and minimum lifespan of 5 years. REQUIREMENTS: Supply 1 (one) full body clinical phototherapy cabinet designed for treatment of psoriasis, vitiligo, eczema, atopic dermatitis, and other dermatologic conditions. Salient Characteristics Minimum operational lifespan of five years Minimum one-year manufacturer s service warranty Forty-eight (48) high-intensity, 6-foot ultraviolet lamps Configurations that support narrowband ultraviolet B (NB-UVB), ultraviolet A (UVA), and combination UVA/NB-UVB therapy Integrated dosimetry system that automatically measures ultraviolet output and ends treatment when the prescribed dose has been delivered Touchscreen user interface that permits authorized staff to enter prescribed dose or treatment time, view treatment status, view system alerts, and start/stop treatment Patient-accessible emergency stop control Automatic treatment termination when the prescribed dose or treatment time has been reached Interior and access configuration that accommodates wheelchair patients Temperature-management system with patient-controlled cooling fans Ultraviolet-transmitting acrylic shields that protect the lamps, reduce maintenance, and prevent patient contact with the bulbs Ability to configure treatment protocols and maintain treatment history locally on the device. The equipment shall not require connection to a VA network or external patient-record system. Vendor must offer yearly maintenance services as part of their commercial catalog for any proposed equipment Program Office Point of Contact (POC) The identified POC and technical representative for this acquisition will be provided at contract award. No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The POC shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a result of such verbal clarification. DELIVERY: Deliver to: VAMC Wilmington 1601 Kirkwood Hwy 6th Floor, Building 1 Wilmington, DE 19805 Attention: Dermatology Department