Notice of Intent to Sole Source | Labor Management System Software | Multiple VA Medical Centers

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source Blanket Purchase Agreement to Acustaf Development Corp, located at 4300 Marketpointe Dr. STE 240, Edina MN 55435. Multiple VA Medical Centers within the VISN04 coverage area require a staff scheduling / labor management system to support staffing and scheduling requirements, track workload, provide personnel management tools, and interface with VA Human Resources Software (VISTA) while meeting all VA Security Requirements and maintaining a VA Business Associate Agreement for the security of Protected Health Information.

A full description and required features of the labor management system is included in the attachment titled Essential LMS Features . The period of performance is planned to be one-year, with four one-year options. Market Research and acquisition history has identified Acustaf Development Corp as the only source capable of providing LMS software, integration, and training which meets the listed essential features and VA security requirements.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Vendors must indicate whether they are the direct supplier of these items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses must include:

Company Name SAM Unique Entity Identifier (UEI) Number Company Address Point of Contact (POC) Information Business Size / Socioeconomic status Any previous contract numbers, total dollar amounts, performance summary, and customer POC information. Information on any alternative existing LMS software which is capable of interfacing with the VA Human Resources System (VISTA), possesses appropriate VA security approvals (Business Associate Agreement), and otherwise meets the essential feature requirements.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government and responses may not be made. Responses are due by March 4th, 2026 at 12:00 PM Eastern Time. Responses shall be submitted via e-mail to Eric.Christy@va.gov. Telephone requests or inquires will not be accepted. The NAICS code for this acquisition is 541519, with a size standard of $34 Million.