Sources Sought - OR Surgical Lights

Statement of Work (SOW)

Project:

Urgent Replacement of Surgical Lights Location: VA New Jersey Health Care System, East Orange, NJ Delivery & Installation: ARO 60 Days Background Four operating rooms are currently out of service due to non-operational surgical lights. These lights are critical for performing surgical procedures safely and effectively. The existing lights are very old, and the paint on the arms and mounts is cracked and flaking, creating a significant infection control risk.

Infection Control has already identified this as a major issue, as the deteriorating condition of the equipment compromises patient safety and sterile environments. Because of this, surgical cases that would normally be performed in-house are being sent to Community Care, resulting in delays in treatment, increased costs, and potential negative impacts on patient outcomes. Immediate replacement of these surgical lights is essential to restore full operating room functionality and maintain compliance with infection control standards.

1. Scope of Work The vendor shall: Deinstall existing surgical lights in Operating Rooms (ORs) 1, 2, 5 & 6. Install new surgical lights as specified below. Provide all necessary labor, tools, and materials for installation. Ensure proper disposal of old equipment and packaging (white glove delivery and trash removal to on-site bin included).

2. Brand Name or Equal Brand Name:

Hillrom TruLight 5500 Surgical Light System Equal Products: Must meet or exceed the salient characteristics listed below.

3. Salient Characteristics- MADE IN AMERICA Lighting System: Dual lamphead configuration for optimal illumination; LED technology with high-intensity surgical lighting with a minimal lifetime of at least 40,000 hours; Light field diameter of up to 28cm adjustable, minimal color rendering index of 96, dept of illumination at least 130cm Sterile disposable handle cover; Shadow reduction and uniform light distribution.

Control & Mounting: Integrated wall control panel for easy operation. Double-arm mounting system for flexibility and positioning. Wall mounting kit included.

Durability & Compliance: Designed for continuous use in surgical environments. Compliant with medical electrical equipment standards (IEC 60601 or equivalent). Minimum 5-year warranty on LED elements.

Installation Requirements: Vendor responsible for attaching equipment to the exiting mounting systems. Low-voltage connection for wall controls included. Vendor is responsible for removal of existing Surgical Lights Electrical work beyond low-voltage and structural modifications are not included in vendor scope.

4. Additional Services Installation Labor: Includes assembly, setup, and functional testing of lights. On-site training for staff on basic operation.

5. Deliverables Fully operational surgical lighting system in ORs 1, 2, 5 & 6. Documentation of installation and warranty. Removal of old lights and packaging waste.

6. Timeline It is critical to be able to deliver and install lights for at least 2 of the surgical rooms within 4 weeks of the award and complete the remaining 2 rooms within 12 weeks of Award.