Togus Campus Propane

402-24-185SC Campus Propane Togus VA Medical Center 1- DESCRIPTION AND SPECIFICATIONS The Vendor shall provide propane tanks, delivery, and maintenance services for Togus VA Medical Center (Togus VAMC), as specified below. There are 16 fill stations all located outside that can be filled using a standard delivery truck. See SOW Attachment 01 Togus Campus Map for locations of each fill station. Current tanks are the property of the previous propane vendor, unless otherwise noted.

New vendor will have to provide their own appropriately sized tanks. New vendor must coordinate with the Contracting Officer Representative (COR) to connect and install new tanks the same day the old tanks are being removed by previous vendor to allow for a minimal disturbance to the system. Each system must be fully functional by the end of each day.

Vendor shall calculate heating degree days to schedule fuel deliveries but will also be available on a will-call/as-needed basis for emergencies or extremely cold periods when higher fuel consumption could affect calculated heating degree days. All requests for emergency fuel deliveries must be filled within 24 hours from the time the order is placed. Specifics of the propane tank locations, sizes, and historic usage can be found below:

Campus Tank Inventory FY 23 Consumption (gal) 50 Gallon Tank B209 West Side of Building (Lot #10)  35 50 Gallon Tank B212 Fire Dept. Rear of Building    18 100 Gallon Tank B241 Gazebo    0 100 Gallon Tank B238 North Entrance  0 100 Gallon Tank QTRS 16 Rear of Building (VA Owned Tanks)  0 100 Gallon Tank - QTRS 18 Rear of Building (VA Owned Tanks)  59 325 Gallon Tank B245 West side of Building 1292 1000 Gallon Tank - B255 Grass area Lot #5    1196 1000 Gallon Tank QTRS 1    6891 1000 Gallon Tank QTRS 2    3158 1000 Gallon Tank QTRS 3    3726 1000 Gallon Tank QTRS 4    2709 2-100 Gallon Tank B204 Underneath Catwalk between B204 & B240    2909 2 100 Gallon Tank T227 Southwest Corner of Building       1480 305 Gallon Tank West side of B36 Propane consumption since 2018 has ranged from 20000-24000 gallons annually.

Vendor shall be responsible for maintaining the tanks and fuel line going to the regulator, including the regulator. Supplier shall also provide a certification for each shipment or delivery that includes:

Name of fuel supplier Date of delivery Volume of fuel delivered in shipment per location. Either separate invoice for each tank or a breakdown by tank on one invoice A comprehensive Spill Prevention & Response Plan must be submitted for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. Vendor must certify that their drivers have been trained on spill prevention. The plan must also include an effective means of communication during a spill containing 10 or more gallons.

The plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons. Period of performance for this contract will be 365 days after issuance of the notice to proceed from the contracting officer with the ability for the VA to exercise 1 additional option year. End of SOW