NX EQ Irrigation Systems for Endoscopy (VA-26-00041944)

Sources Sought Notice Sources Sought Notice Page 1 of 4 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Irrigation Systems for Endoscopy. The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Steris® ENDO STRATUS and ENDOGATOR Irrigation Pumps on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Irrigation Systems for Endoscopy to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees. The FAR Provision found at 52.204-7(b) requires that All interested Offerors must be registered in SAM.gov prior to submitting an offer or quotation. You may access the website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission. Submissions for this sources sought shall be submitted by email no later than March 05, 2025, 5:00 PM Eastern to all the following: Kyle.franks@va.gov Felicia.DeMita@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK Pumps are designed to deliver liquids (i.e., irrigate) to a cavity or other specific area of the body. These pumps typically consist of a central unit with a pumping (e.g., peristaltic) mechanism; a control (e.g., a valve, clamp, or manual or footswitch) to regulate the rate of the irrigation; and detachable (frequently disposable) tubing appropriate for irrigation of the intended body cavity or area. Irrigation pumps intended for particular equipment such as surgical, dental, and nasal irrigators are available; dedicated irrigation pumps intended for use with appropriate tubing coupled to irrigation catheters or cannulas are also available. The following Contract Line Items are being considered: Contract Line Items Manufacturer Part Number Description 0001 Steris® EGA500 ENDO STRATUS Irrigation Pump 0002 Steris® EGASYST ENDO STRATUS Irrigation Pump & CO2 Insufflator 0003 Steris® EGA7030 ENDO STRATUS IV Style Cart 0004 Steris® EGA7031 ENDO STRATUS Box Style Cart 0005 Steris® 100130 ENDOGATOR Irrigation Tubing for Use with EGA500 (24hr Use) 0006 Steris® 100609 ENDOGATOR Hybrid Tubing for OLYMPUS® 140/160/180/190 Series GI Endoscopes for Use with EGA500 (24hr Use) 0007 Steris® 4005644 ENDOGATOR Tubing for Use with EGP-100 US 0008 Steris® 4003170 TUBING HYBRID PENTAX EGA-500 0009 Steris® 4003178 TUBING HYBRID FUJI 700 EGA-500 0010 Steris® 100241 ENDOGATOR Single Patient Use Auxiliary Water Jet Connector for OLYMPUS® GI Endoscopes 0011 Steris® 100242 ENDOGATOR Single Patient Use Auxiliary Water Jet Connector for PENTAX® GI Endoscopes 0012 Steris® 100141 Adapter For Connecting ENDOGATOR Tubing to FUIFILM 530 Series GI Endoscopes (Single Patient Use) 0013 Steris® 100126 Backflow Valve (Single Patient Use) 0014 Steris® 4005629 ENDOGATOR Channel Adapter (Single Patient Use) 0015 Steris® 100303 DEFENDO Y-OPSY Irrigator for OLYMPUS® GI Endoscopes (Single Patient Use) 0016 Steris® EGA7014 Power Cord (Replacement Part for EGA500) 0017 Steris® EGA7010 Water Bottle Holder and Warmer Assembly (Replacement Part for EGA500) 0018 Steris® EGA7016 Pump Head (Replacement Part for EGA500) 0019 Steris® 47049-942 Foot Pedal (Replacement Part for EGA500) 0020 Steris® EGP100 ENDOGATOR Irrigation Pump 0021 Steris® 200270 Water Bottle Holder (Replacement Part for EGP100) 0022 Steris® 200230 ENDOGATOR Irrigation Tubing (Replacement Part for EGP100) 0023 Steris® 47049-492 Footswitch (Replacement Part for EGP100) 0024 Steris® EGP012 Power Cord (Replacement Part for EGP100) 0025 Steris® EGP014 Pump Head (Replacement Part for EGP100) 0026 Steris® 100115 ENDOGATOR Auxiliary Water Jet Connector for OLYMPUS GI Endoscopes (24hr Use) 0027 Steris® 100126 ENDOGATOR Backflow Valve (Single Use) 0028 Steris® 4005629 ENDOGATOR Channel Adapter (Single Use) 0029 Steris® 100241 ENDOGATOR Single-Use Auxiliary Water Jet Connector for OLYMPUS® GI Endoscopes (Single Use) 0030 Steris® 100242 ENDOGATOR Single-Use Auxiliary Water Jet Connector for PENTAX® GI Endoscopes (Single Use) 0031 Steris® 100303 DEFENDO Y-OPSY Biopsy Valve Irrigator for OLYMPUS® and FUJIFILM GI Endoscopes The following Salient Characteristics (SCs) are being considered: SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Must provide stable flow and fine adjustability to match the procedure (gentle mucosal rinse vs. higher-demand flushing) allowing user-selectable flow settings that do not surge when activated. Literature Review SC 2 Must include maximum pressure limits to prevent unsafe pressurization. Provides automatic shutoff and alarm on occlusion (kinked tubing, blocked channel, empty container) reducing risk of forcing fluid where it should not go and protecting the scope s working channels/accessories. Literature Review SC 3 Must support footswitch activation (preferred) or an equivalent hands-free control integrated with the endoscopy workflow allowing activation and without requiring the operator to leave the scope controls. Literature Review SC4 Must be compatible with common GI use cases, flushing, caps/valves, and where applicable water jet channels on endoscopes. Literature Review SC 5 Must use single-use/disposable tubing sets. External surfaces must be cleanable/disinfectable with common healthcare disinfectants and designed to resist fluid ingress. Literature Review SC 6 Must have standard connectors and tubbing sets designed for endoscopy irrigation maintaining compatibility with common use-cases: water jet channels, flushing caps, footswitch activation, and accessory valves. Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Full name and address of company. SAM Unique Entity Identifier (UEI). Business Size. Manufacturer or Distributor: If distributor, provide full name, business size and address of manufacturer. If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed. Country of Origin designation for all products proposed. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met. Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? If distributor, provide full name, business size and address of manufacturer. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns. Does your firm have any subcontracting opportunities for this equipment? Identify any federal contracts vehicles held by your firm that provides this equipment. Are there any further standards or criteria VA should consider in a procurement action for this equipment? Are the Government s specifications unduly restrictive? Any additional information the Government should know prior to issuing a solicitation. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.