VRE Small Business - Surveillance Resources

Each vendor shall submit a proposal consisting of the following sections.

Standard Form (SF) 1449 Page 1 with Sections 30a-30c signed

Completed Section B.1.1 a.,

Completed Section C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)) and,

Other RFQ sections as required.

Vendors are responsible for reviewing and completing all sections of solicitation. Failure to complete required sections may render the quote ineligible for evaluation.

Technical: (Completeness): The government will evaluate vendor submissions to ensure all contract line items (CLINs) are included and priced. Items will then be evaluated to ensure that stated line items satisfy the technical requirement, allowing for same as or equal substitutions. Quotes offering equal shall provide parameters in a side-by-side format and may provide a narrative describing the equality basis. There is no premium for items which exceed stated minimums. Quotes which do not include an acceptable item for all line items in the quantities stated, or which have unpriced items, will be determined to be incomplete and will not be considered for award.

Past Performance: The government will evaluate the vendors experience providing similar products. Information for up to three (3) contracts awarded within three (3) years of the due date of this solicitation may be submitted. When available, the government will review records contained in the Contractor Performance Assessment Reporting System (CPARS) for contracts submitted, however alternative validation methods may be used. Should no record of past performance (previous contracts for similar products be available, the quote will receive a Neutral past performance rating.

Price: Vendors shall complete Section B.2 Price/Cost Schedule and submit a copy of the entire section as well as the signed RFQ first page, as part of their quote. Offerors shall enter proposed pricing information on the applicable RFQ CLIN. Price entries shall be entered to the second digit without rounding (i.e., enter $23.04 rather than $23.03584).

Evaluation Criteria

Evaluation Factor #1 Technical The government will evaluate vendor submissions to ensure all contract line items (CLINs) are included and priced. Items will then be evaluated to ensure that stated line items satisfy the technical requirement. Quotes which do not include all line items, have unpriced items, or do not provide parameters in a side-by-side format and may provide a narrative describing the equality basis will be determined to be incomplete and will not be further evaluated or considered for the award.

Rating Scheme - The technical approach factor will receive one of the ratings defined below. Ratings will be used to determine an overall rating for the technical factor. A quote rated as unacceptable will not be further evaluated.

Adjectival Rating Standards

Rating Description

Acceptable Quotation clearly meets the requirements of the solicitation; all listed items are included and priced.

Unacceptable Quotation does not clearly meet the minimum requirements of the solicitation; not all listed items are included and priced.

Evaluation Factor #2 - Past Performance. The government will evaluate the vendors experience providing the same products and support services. Up to three (3) contract numbers awarded within three (3) years of the due date of this solicitation may be submitted for evaluation. When available, the government will review records contained in the Contractor Performance Assessment Reporting System (CPARS) for contracts submitted, however alternative validation methods may be used.

For vendors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, unknown shall be considered neutral. If a rating of unacceptable for the past performance factor is assessed, the entire proposal will be determined unacceptable and will not be further evaluated.

Past Performance Rating Scheme

Rating Description

Acceptable The Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor s performance record is unknown.

Unacceptable Based on the vendor s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Neutral Vendors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance.

Evaluation Factor #3 Price. Vendors are required to submit a copy of the entire solicitation. It is especially important that each vendor shall complete Section B.2 Price/Cost Schedule and submit a copy of the signed RFQ first page, as part of their quote. Failure to submit the completed RFQ document (SF 1449) will render the vendor ineligible for award.

Contract award will be made on the basis of the lowest evaluated price of quotations meeting the acceptability standards for non-cost factors. The evaluation will be conducted by receiving all quotations submitted and reviewing the lowest price proposal to verify that that quotation meets all solicitation requirements to include the evaluation criteria. If that quotation does not meet the solicitation requirements, then the evaluation team will move on to reviewing the next lowest priced quotation and proceed in the same manner until a quotation meets all requirements.