INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) PREVENTIVE AND REMEDIAL MAINTENANCE SERVICES FOR CHILLERS

After careful consideration it has been determined that cancellation of solicitation,33330225RF0010044 for the Preventative and Remedial Maintenance Services for Chillers is necessary and in the best interest of the Smithsonian Institution.  The reason for this cancellation is due to lack of bids that adequately address the Chiller Preventative Maintenance requirements, response procedures, or demonstrate a clear understating of the Scope of Work. 

We appreciate the time, effort, and resources you invested in preparing your response to this RFP.  We apologize for any inconvenience this may cause. The revised RFP will be posted at a later date.

If you have any questions or would like further clarification, please feel free to contact Christopher Johnson at  johnsoncm@si.edu . Thank you again for your understanding and your interest in collaborating with us.

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This solicitation is for the Preventive and Remedial Maintenance Services for Chillers at the Smithsonian Institution.

 The Smithsonian will be seeking Proposals for Indefinite Delivery/Indefinite Quantity (IDIQ) Preventive and Remedial Maintenance Services for Chillers.

The applicable North American Industry Classification Codes (“NAICS”) is 236220 Commercial and Institutional Building Construction, size standard is $45 million. This announcement is open to all businesses regardless of size.

Period of Performance: The initial period of performance is for one (1) 12-month base period from the date of award plus four (4) option years. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of the U.S. Department of Labor. The Smithsonian Institution and/or the selected Contractor(s) may exercise the option to end services via written notice within thirty (30) days of the current contract expiration date.

The Smithsonian Institution hereby reserves the right to renew the resultant contract with the selected Contractor(s) for nine (9) additional one (1) year periods.

Locations: SI has a requirement to provide Chillers with routine Preventive and Remedial Maintenance Services for facilities in the following locations: Washington, DC, Suitland, MD, Front Royale, VA, Edgewater, MD, Chantilly, VA and New York, NY.

Background: The Smithsonian Facilities, Office of Facilities Management and Reliability (OFMR) has a facility wide requirement for Preventive and Remedial Maintenance Services for Chillers with multiple original equipment manufacturers. OFMR is the world leader in museum facilities management and operates and maintains the facilities of the Smithsonian in Washington, DC, New York City, New York, Suitland, Maryland, Chantilly and Front Royal, Virginia, Edgewater, Maryland and Smithsonian Tropical Research Institute (STRI) located in Panama

Tour of Site: Site Visits are scheduled for Monday, June 15, 2026 and Tuesday, June 16, 2026. Attendance to both Site Visits is optional.  (See RFP for detalis)

Questions/Clarifications: Kindly submit all questions and clarifications in Word format, with each set of questions numbered sequentially. For example, the first set should be numbered 1, 2, 3, the second set 4, 5, 6, to johnsoncm@si.edu . It is requested that all questions be sent in by June 30, 2026 3:00PM ET. Responses will be posted on SAM.gov.

Submittals must be delivered 3:00 PM ET on July 30, 2026 to Dropbox Link: https://www.dropbox.com/request/7tfm2fq96oaz4q6rydgh.