DocuWare License and Annual Maintenance and Software Support Services

DocuWare License and Annual Maintenance and Software Support Services NAICS Code: 513210-Software Publishers (Small Business Size Standards $47M Average Annual Receipts)

Product Service Code: 7A20- IT and Telecom - Application Development Software (perpetual License Software)

Place of Performance: National Institutes of Health Clinical Center 10 Center Drive Building 10, Room TBD Bethesda, MD 20892-0003 POTS: 25-000578 Description This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.

The National Institutes of Health, Office of Purchasing and Contracts on behalf of the Department of Transfusion Medicine to award a firm-fixed priced award to DocuWare Corporation for a one-year license and annual maintenance and software support services to manage patient and donor medical records.

The Department of Transfusion Medicine (DTM) migrated all its documents to electronic format using the DocuWare software system in 2016. DTM has six (6) interdepartmental sections currently using DocuWare with over 80,000 active documents. Each section has its own custom templates and user-defined identification number with methods for automation classification and indexing.

The Department of Transfusion Medicine requires a follow-on service to capture, route and securely archive medical records, patient records and critical files mandated by federal law that are required to be securely retained to meet Food and Drug Administration and Association for the Advancement of Blood & Biotherapies standards. If another vendor were to perform these services, National Institutes of Health would have to start over with mapping out the requirements.

In addition, developing and re-building all new templates and re-training users on the new software system. This ultimately would be a duplication of costs to the government in terms of time, labor and the cost of a new software system.

This acquisition is being conducted using policies unique to the Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstance of the contract action deem only one source reasonably available.

Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. Interested parties may identify their interest and capabilities in response to this posting. The determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government.

Comments to this announcement, referencing this posting number, may be submitted to the CC, Office of Purchasing and Contracts, prior to the closing date specified in this announcement, electronically to the attention of Tasha Lowe, Contract Specialist by email at lowet2@mail.nih.gov by the due date 11/04/2024 and 12pm time marked in this notice.