Replacement of five (5) identified cracked/damaged blast-resistant windows at the U.S. Embassy Kigali, Rwanda

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotes (RFQ) for:

REPLACEMENT OF FIVE (5) BLAST-RESISTANT WINDOWS - U.S. EMBASSY KIGALI, RWANDA

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type purchase order during the third quarter of calendar year 2026.

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.

The United States Government Department of State (DOS), U.S. Embassy Kigali, Rwanda, requires construction services for the supply, delivery and replacement of five (5) blast-resistant windows at the U.S. Embassy Kigali Chancery, while maintaining the existing architectural appearance, protective function, building-envelope performance, and compatibility with the existing window assemblies and fixtures.

The work is intended to be a replacement-in-kind project. The Contractor shall not redesign the Chancery window system or introduce a materially different appearance, frame system, glazing appearance, fixture arrangement, or installation configuration unless specifically approved in writing by the Government.

The magnitude of this project is anticipated to be between $400.000,00 and $900.000,00

Companies interested in the solicitation should express their interest by written correspondence, no later than August 19, 2026, 15:00 CEST at the following email addresses baltaa@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.

Firms shall be knowledgeable in written and spoken English.

The solicitation package/documents shall not be placed on SAM.gov.  Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Rwanda.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract. 

If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.

UEI number: _______________________      SAM Registered:      (     ) Yes     (     ) No

*          System for Award Management: https://sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.