Worldwide BAS and HVAC Support Services IDIQ

This solicitation is being issued as a Request for Proposal (RFP). .”This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-03. This acquisition is being solicited as 100% set-aside for small business for 8(a) entities only. The NAICS code for this acquisition is 561210 “Facilities Support Services”, and the small business size standard, is $47.0 M. The details of this requirement and how to respond is attached in the solicitation document attached to this posting. Please take note of the following:

All quotations submitted for this solicitation are due no later than June 20, 2024 at 5:00 PM. Questions must be submitted electronically via email to Berel B. Dorfman, (dorfmanbb@state.gov) May 10, 2024 at 5:00 PM. The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities.

Currently there are 170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are operated in support of the Foreign Service mission abroad. Properly managed operation and maintenance investments can extend the life of a facility well beyond a facility where the operation and maintenance investments have been ignored or minimally maintained.

The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction, Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations (OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas facilities.

The intent of the requesting office is to establish one or possibly multipe awards to vendor, that provides supplemental program services focused on achieving safe and reliable building mechanical (HVAC) and corresponding control systems (BAS). The selected firm(s) will provide facilities operational support services at OBO facilities abroad. Services are expected to cover a range of technical subjects and will be performed using a Task Order format. Task order assignments will range in scope and complexity.

The types of BAS and HVAC systems that the Contractor can expect to repair, replace, and maintain under this requirement, which may also include related minor construction and emergency response, include but are not limited to the following:

1. Cooling Production Equipment and Systems Cooling Production Equipment Direct Expansion (DX) Systems / Variable Refrigerant Systems Chilled-Water Systems Cooling Towers Geo-Thermal Systems 2. Heating Production Equipment Furnaces and Air Heaters Domestic Hot Water Boilers Heat Recovery Systems District Heating Solar Heating Heat Pumps 3. Air-Handling Equipment and Systems Air-Handling Equipment Heat Transfer Air Cleaning Air Mixing Fans Duct Systems 4. Piping Equipment and Systems Pumps Heat Exchangers Glycol Systemsl https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review 4/9 3/30/23, 2:49 PM SAM.gov https://sam.gov/opp/358280b6b23d4ac6a2e3a61cec9e01c2/review 5/9 5. Building Automation Systems and Compnenets Work stations and terminals Wiring, sensors, actuators, valves Network devices (controllers, switches, etc.) User interfaces, software, patches Responses: The Department fo State intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) award(s_ to allow for task orders as needed. • Making award to a small business(es) under this NAICS code will ensure a list of contractors are familiar with DoS operations and programs, while supporting small business goals.

The base IDIQ contract will require a Top Secret Facility Clearance. This will limit competition to U.S. offerors. However, offerors may include regional non-U.S. or local companies as part of their solution. A compilation of Questions and related Answers were posted on 5/28/2024 along with a amended solicitation and attachments.