SAP IT Security and Support Teams

This request is for authorization to procure services without full and open competition (Sole Source) for the Acquisition of Commercial Services, specifically ERP Consultant Services. FPI holds two contracts (4600005290 and 4600005134) for these services, both set to expire on 11/18/2024. Given the complexity of such acquisitions, FPI issued a Request for Proposal (RFP) on 11/25/2022 through the GSA’s Alliant 2 GWAC program to renew these services.

Despite notifying 38 vendors, the RFP, which closed on 01/31/2023, garnered only two proposals. Capgemini emerged as the sole potential awardee. However, FPI later found Capgemini's proposal to be unaffordable and overly complex. Subsequently, FPI opted for a modular approach as per FAR 39.103, dividing the services into smaller, manageable acquisition increments.

Yet, after extensive discussions, both FPI and Capgemini concluded that this method was unsuitable, leading to the dismissal of Capgemini's proposal on 11/05/2024. With SAP IT Security and Support Services being vital for FPI and the constrained timeline for issuing a new RFP, FPI is seeking a one-year extension for the existing contracts. Not having security contractors will severely limit MISB’s ability to complete mandatory Audit activities to include:

A-123, FISCAM and potentially FISMA. Currently, the A123 audit testing is about to begin. Switching out contractors at this stage will pose a severe threat to FPI IT internal controls and FY25 audit performance. The quote that the incumbent contractor provided is higher than the current contract, although we believe is in line with industry pricing. We will immediately announce a more permanent contract for full-and-open competition to obtain the best pricing.