15B11826Q000000002 2ND QTR FY 26 FOOD SERVICE BREAD

U.S. Department of Justice

Federal Bureau of Prisons

USP Big Sandy

1197 Airport Road

Inez, KY 41224

                                                                                               

                                                                                                December 31, 2025

MEMORANDUM FOR PROCUREMENT FILE

LOCATION:                         USP BIG SANDY

SUBJECT:                             Award Decision/Determination of Responsibility Memo
Fiscal Year 26, Quarter 2 Bread Subsistence Requirement
 

RFQ#:                                    15B11825Q000000002

BPQ#:                                    VARIOUS/SEE FILE

Purchase Order#:                 VARIOUS/SEE FILE

Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 12/01/2025.  This was accepted by Contract Specialist, Jacob Flanigan, on 12/01/2025. 

As stated in the Request for Quote,

“Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:

1. Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”

• ALL VENDORS were verified to be a small business in accordance with

 NAICS 311812 - Commercial Bakeries small business size of 1000 employees.

ALL VENDORS also has a good past performance with no recent Termination for Causes.  See file for www.SAM.gov responsibilities and determinations.

With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.

No.

Item Description

Qty

Unit

LOWEST PRICE

LOWEST VENDOR

 

1

Bread, Roll, Enriched, Finger (Hot Dog)

2890

PG

2.2600

East Baking

 

2

Bread, Roll, Enriched, Sandwich (Hamburger)

4331

PG

2.2600

East Baking

 

3

Bread, White, Whole Wheat

12240

PG

2.2600

East Baking

 

Therefore, each vendor is the best value, per line item, and will win the award above.

Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible. 

This memo will serve as a determination of responsibility. 

All information within this memo is complete and to the best of my knowledge.

Jacob Flanigan

Contract Specialist

USP Big Sandy

Federal Bureau of Prisons