Amendment 3 - RFP for Janitorial Services--Bothell, Washington

Amendment 3: Provides proposal instructions and evaluation criteria. This document was inadvertently missing from the solicitation. 

Amendment 2: Provides Q&A and an updated SOW to reflect that "Contractors and Subcontractors conducting janitorial cleaning must be within a 30 mile radius of the Bothell campus."

Q1. Whether Wage Determination 2015-5535, Revision 28, will govern this acquisition.

A1. 2015-5535, Rev 28 will most likely govern acquisition.

Q2. Whether the Executive Order 13706 health-and-welfare rate and paid-sick-leave requirements apply.

A2. yes

Q3. Whether any predecessor collective bargaining agreement, successor-contract wage obligation, or other labor provision applies.

A3. None

Q4. Whether FEMA will post the controlling wage determination and complete solicitation, pricing, and evaluation documents before proposals are due.

A4. All documents have been uploaded pertaining to this requirement.

Q5. Whether the 30-mile requirement applies to the prime offeror itself or only to the personnel or company actually conducting the janitorial cleaning.

A5. It applies to the prime contractor and subcontractor. Whoever holds the contract must be within a 30 mile radius of the facility and anyone working the contract must also be within a 30 mile radius.

Q6. How often do you need this building clean, are there any chemicals that's unacceptable for this location? 

A6. Building needs to be cleaned daily, Monday thru Friday.  Federal holidays are treated like the weekend, no cleaning required.

Q7. What time does the workers usually start and end? 

A7. Cleaning needs to take place in the morning, being completed by noon.

Q8. What supplies are generally not needed, being that you have a cleaning inventory already. 

A8. We do not purchase any cleaning supplies for the building.  All building cleaning supplies are/should be covered by contract.

Q9. Is there a dress code and does everyone require name tags? 

A9. Whatever the requirement for cleaning professionals regarding attire is acceptable.  We supply a temporary visitors badge every day.  We also provide an escort for part of the building.

Q10. When does the service start and according to the attachments I will need to send an invoice monthly; in which a check will be sent out for that fiscal month?

A10. The period of performance will start at the date of award. There will be processing of contractor personnel prior to providing services. You will send an invoice after services are provided monthly.

Q11. Do you require a certain amount of experience? 

A11. We just ask for a professional cleaning person that is aware of safety issues when it comes to the cleaning supplies.  We also require someone who is familiar with Covid type deep cleaning.

Amendment 1: Amendment 1 is to share that wage determination 2015-5535 was included with the previous contract.

This is a Request for Proposal for janitorial services at the Federal Emergency Management Agency (FEMA) buidling in Bothell, Washington. The work described in the Statement of Work provides for management, supervision, labor, transportation, supplies, material, equipment, required to perform the Janitorial Services and miscellaneous utility work effectively, economically, and satisfactorily at the FEMA Bothell Facility.
Please see the attached documents for details about the requirement. Email the Contracting Officer listed with questions. Proposals are due 08/04/2026 by 5:00 PM ET.

Below are some questions with answers that were asked on previous acquisitions:

Q1 : Can you provide a breakdown of the flooring types and their approximate size, to be able to quote the semi-annual floor work?
A1: The Task Chart shows the approximate square footage of each area. The areas that need mopped are bathrooms, kitchen, stairway tunnel, and the Logistics office area. The majority of the areas are paneled carpet pieces. The mopped floors are linoleum style and bathrooms are like a stone type tile.

Q2: Regarding consumables, can you provide a monthly estimate of the number & type of cases / cartridges / boxes of each consumable?
A2: The consumables are a little bit harder to determine. Normally, the site has approximately 47 people using the facilities in a 24 hour period. Currently, the site has 26 people so they are going through almost half of what they should be going through and they don’t know when they will be have 47 people again.
The site utilizes 8” rolls of paper towels. The rolls are 600 feet long and we have dispensers in all three bathrooms and the kitchen. They also use Purell ES4 Antibacterial Foaming Soap Refills because they have the dispenser for that type. They currently use two sizes of trash bags. The small size is actually too small but they will finish out what they have in stock. The other is a large (55-60 gallon) 2.5 mil black bag. The requirement for toilet paper is mainly a minimum of 2 ply, standard roles. They do not utilize the large rolls. They also purchase Pine-Sol, Simple Green and bleach from time to time.
When they purchased their last order of supplies, they still had a large personnel footprint. Right after, they lost about 14 people so they still have some of everything.

Q3 : Could you clarify the timeline for fund disbursement to the awardee once the contract is executed? Are there particular milestones or conditions that must be fulfilled before the funds are released? Additionally, for option years, "Can you explain how the contract addresses option years? Are there provisions for extending the contract beyond the initial term, and if so, what criteria must be met to exercise those options?
A3: Payment will be made when you submit an invoice. You may submit an invoice monthly. As long as you are providing services in accordance with the contract, payment will be made. The first payment will be made after an invoice is submitted after the first month of services. No payment will be made prior to services rendered. There are no option years on this contract and will be competed again after 12 months.