NEXRAD Pedestal Oil

The U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), Eastern Acquisitions Division- Kansas City office intends to award, on a sole source basis, under the authority of FAR 13.106-1(b)(1), with American Lubricants, Inc., 1567 Clinton, Buffalo, NY, 14206-3099 for 1,000 each, 5 gallon pails of Next- Generation Radar (NEXRAD) Pedestal Oil, 75W, R400-014-O-20 and R400-014-O-21, for the National Logistics Support Center in Grandview, MO.

Sole source justification: All lubricants for this system are required to be identical to the item which was provided with the original equipment. It is not possible to substitute because of fit form and functions requirements necessary in protecting specialized equipment. The required sole source supplies must be compatible in all aspects (form, fit and function) with existing systems or equipment and the source uniquely qualified to meet the requirement.

It is not possible to substitute the sole source of the oil because the Radar Operations Center qualified the manufacturer and the oil used on the RADAR. The Program vetted other companies that did not meet/exceed the government’s requirements during the qualification. Reestablishing the entire qualification/vetting process would be at a significant cost to the government and NEXRAD Severe Weather Radar systems would be unavailable during this period. This is the only notice to be posted.

This special notice is not a request for competitive offers and no solicitation package is available. However, firms that believe they can provide the needed oil may submit substantiating documentation in writing within the open period of this notice. Responses can be sent via e-mail to tyran.claypool@noaa.gov. Documentation will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis.

A determination by the Government not to conduct a competitive procurement, based upon response to this notice, is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice. If no documentation is received, award will be made directly to American Lubricants, Inc. DOC, Eastern Acquisition Division requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company not registered in SAM.