AODocs Software License Renewal

THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION’S (NOAA) ACQUISITION & GRANTS OFFICE, EASTERN ACQUISITION DIVISION-NORFOLK, OFFICE OF MARINE AND AVIATION OPERATIONS (OMAO), MARINE AND AVIATION CYBER CENTER (MACC), INTENDS TO NEGOTIATE AND AWARD A PURCHASE ORDER, ON A SOLE SOURCE BASIS, UNDER AUTHORITY OF RFO FAR 6.103-1, WITH ALTIRNAO, INC OUT OF ATLANTA, GA FOR ANNUAL RENEWAL OF AODOCS SOFTWARE LICENSES. NO SET ASIDE IS TO BE USED FOR THIS SOLE SOURCE REQUIREMENT. THE ASSOCIATED NAICS CODE IS 513210.

THE SOLE SOURCE DETERMINATION IS BASED ON NOAA’S REQUIREMENT THAT ALTIRNAO INC IS THE SOLE PROVIDER AND DISTRIBUTOR OF AODOCS SOFTWARE. ALTIRNAO INC DOES NOT HAVE ANY AUTHORIZED PARTNERS / RESELLERS WHO CAN PROVIDE AODOCS SOFTWARE LICENSE RENEWALS.

THE OFFICE OF MARINE AND AVIATION OPERATIONS (OMAO) MARINE AND AVIATION CYBER CENTER (MACC) IS RESPONSIBLE FOR ESTABLISHING DIRECTIVES, TECHNICAL STANDARDS AND PLANNING PROCESSES FOR OMAO INFORMATION AND TECHNOLOGY RESOURCE MANAGEMENT, ENTERPRISE ARCHITECTURE, INFORMATION TECHNOLOGY (IT) SECURITY, DATA MANAGEMENT, LOCAL AREA NETWORK OPERATIONS AND DELIVERY OF CLIENT SERVICES.

MACC MANAGES OMAO'S IT OPERATIONS, DEVELOPS AND MAINTAINS CUSTOM SOFTWARE APPLICATIONS, AND PROVIDES ENGINEERING PROJECT MANAGEMENT FOR TRANSITION OF NEW TECHNOLOGY INTO THE NOAA FLEET. AODOCS IS A CLOUD-BASED SOFTWARE AS A SERVICE (SAAS) PRODUCT THAT IS CLOSELY INTEGRATED WITH GOOGLE FOR CREATING, SHARING AND MANAGING CONTENT VIA AN ENTERPRISE DOCUMENT MANAGEMENT PLATFORM.

IN OMAO'S WIDELY DISPERSED OPERATING ENVIRONMENT, CONNECTED ONLINE AND OFFLINE, AODOCS HOSTS THE CIVILIAN PERSONNEL AND WAGE MARINERS PERFORMANCE MANAGEMENT RECORDS AND SERVES NOAA-WIDE AS A RESOURCE FOR MARITIME AND AVIATION POLICIES, PROCESSES AND PROCEDURES. THE PRIMARY CHALLENGE WITH ANY SOFTWARE INSTALLED ON THE OMAO SHIP IS THE ABILITY FOR THE SOFTWARE TO OPERATE OVER A HIGH LATENCY LOW BANDWIDTH SATELLITE CONNECTION.

IN ADDITION, THE SOFTWARE MUST HAVE THE ABILITY TO REDUCE ITS BANDWIDTH USE AND BE SET UP IN A DISTRIBUTED MANNER. AODOCS IS THE ONLY SOFTWARE THAT HAS BUILT IN TOOLS THAT ALLOW EACH COMPONENT TO BE THROTTLED COLLECTIVELY OR ON AN (INSERT PR/RFQ/BPA/ORDER NUMBER, AS APPLICABLE) 2 OF 2 INDIVIDUAL BASIS. IN ADDITION, IT IS THE ONLY DOCUMENT MANAGEMENT SYSTEM INTEGRATED WITH NOAA’S UNIFIED MESSAGING SYSTEM-GOOGLE DRIVE AND GOOGLE WORKSPACE.

USE OF AN UNAUTHORIZED SOFTWARE PROVIDER WOULD VOID ANY WARRANTIES (IMPLIED OR OTHERWISE) ON THE CURRENT AODOCS SOFTWARE CURRENTLY INSTALLED AND IN USE AT NOAA/OMAO. THE SOFTWARE MUST BE COMPATIBLE IN ALL ASPECTS (FORM, FIT, AND FUNCTION) WITH EXISTING SYSTEMS PRESENTLY INSTALLED. SWITCHING TO A DIFFERENTLY MANUFACTURED SOFTWARE WOULD RENDER THE EXISTING SOFTWARE UNUSABLE.

THE INVESTMENTS MADE TO PROCURE, INSTALL, CONFIGURE, TEST AND TRAIN PERSONNEL ON THE CURRENT AODOCS SOFTWARE COULD NOT BE RECOVERED BY PROCURING AND INSTALLING ANOTHER MANUFACTURER'S PRODUCT. MARKET RESEARCH - OMAO RESEARCHED SOLUTIONS MICROSOFT SHAREPOINT ONLINE, BOX AND DROP BOX. WHILE THE SOFTWARE WAS EQUIVALENT IN CAPABILITIES THEY DID NOT INTEGRATE WITH GOOGLE, NOAA’S UNIFIED MESSAGING SYSTEM. ADDITIONALLY, TRANSITIONING FROM THE EXISTING PLATFORM TO A NEW SYSTEM WILL BE DISRUPTIVE TO OMAO’S BUSINESS.

THE LEVEL OF EFFORT TO MIGRATE THE EXISTING OMAO DATA AND WORKFLOWS WOULD NOT BE COST EFFECTIVE. THIS SOFTWARE AND LICENSE IS PROPRIETARY AND NO OTHER COMPANY CAN PROVIDE THESE LICENSES AND RENEWAL SERVICES. PERIOD OF PERORMANCE IS 07/01/2026 – 06/30/2027

THIS PRESOLICITATION NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS AND NO SOLICITATION PACKAGE IS AVAILABLE. HOWEVER, FIRMS THAT BELIEVE THEY CAN FULLY MEET THE GOVERNMENT'S REQUIREMENTS MAY SUBMIT SUBSTANTIATING DOCUMENTATION OR A REQUEST FOR ADDITIONAL INFORMATION IN WRITING TO THE IDENTIFIED POINT OF CONTACT WITHIN 15 DAYS AFTER PUBLICATION OF THIS PRE-SOLICITATION NOTICE.

SUCH REQUESTS AND DOCUMENTATION WILL BE EVALUATED SOLELY FOR THE PURPOSE OF DETERMINING WHETHER OR NOT TO CONDUCT THIS PROCUREMENT ON A COMPETITIVE BASIS. A DETERMINATION BY THE GOVERNMENT NOT TO CONDUCT A COMPETITIVE PROCUREMENT, BASED UPON RESPONSES TO THIS NOTICE, IS SOLELY WITHIN THE DISCRETION OF THE GOVERNMENT. ORAL COMMUNICATIONS ARE NOT ACCEPTABLE IN RESPONSE TO THIS NOTICE.