GE Lunar iDXA Dual X-Ray (DXA), or comparable

This is a combined synopsis/solicitation for commercial goods and commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0169 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. This will be a small business set-aside. The NAICS code is 334517  Irradiation Apparatus Manufacturing with a small business size standard of 1,200 employees.

The USDA, ARS, in Grand Forks, ND has a new requirement for a dual x-ray (DXA) instrument, GE Healthcare Lunar iDXA, or comparable, with the configuration listed in the attached price list.

DELIVERY DUE DATE: The Government requires delivery on or before 30 days after receipt of order (ARO), however, each vendor shall include their proposed delivery schedule as part of their quotation.

The following FAR clauses and provisions apply to this acquisition. 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.(Sep 2023); 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.(May 2024)(DEVIATION FEB 2025); 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.(Nov 2023)(DEVIATION FEB 2025); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.(Jan 2025)(DEVIATION FEB 2025).

Please ensure all email correspondence includes the solicitation number in the subject line.  Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.

The government anticipates the award of a firm fixed priced contract resulting from this solicitation to the responsible vendor whose quote meets or exceeds the specifications listed and that that will be the most advantageous to the government in accordance with FAR 13.106-2.

The Government may perform a comparative evaluation (comparing quotes to each other) to select the vendor that is best suited and provides the best value, considering the evaluation factors in this solicitation. Evaluation factors are: price and technical capability of product offered.

ITEMS TO BE INCLUDED IN QUOTE: In order to be considered for award, vendor shall provide a Quote on company letterhead, to include:

• Vendor’s SAM.gov UEI number
• Technical capabilities of product offered
• Total price to include and all:
  • Shipping
  • Installation
  • Removal of old X-ray machine
  • Training
• Valid for at least 60 days after receipt of quote. 

Vendor shall identify where the quoted item meets or does not meet each of the Government's functional and performance minimum specifications listed herein, preferably in a spreadsheet with a side-by-side comparison of the requirements in this RFQ vs vendor’s quoted make/model specifications.

REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit a quote and will be considered.

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. 

Vendors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.SAM.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.SAM.gov.

QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, September 11th, 2025. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.

QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, September 12th, 2025.

Delivery Location:

USDA-ARS
PA HEALTHY BODY WEIGHT RESEARCH

2420 2ND AVENUE NORTH

GRAND FORKS ND 58203

Primary Point of Contact:

Richard Hawthorne

Contract Specialist

richard.hawthorne@usda.gov.